Scrooby Parish Council Minutes 2008

Monday 4 February 2008. 7.30pm Scrooby Village Hall

1. Present

Kirsty Blower, Mary Broom, Ed Marshall, Dennis Brooke, Dennis Marshall, Heidi Robbins.

Christine Bailey attended at the end of meeting.

2. Apologises

DC Terry Yates

3. Minutes of the Last Meeting

Proposed as a true record by Ed Marshall, seconded Mary Broom. All agreed.

4. Matters Arising

Sheila Place from NCC has granted £2OO towards the OAP Post Christmas Party. As the cheque was made payable to the Parish Council it has been paid in to the PC bank account and to be repaid to the OAP fund (c/0 Chris Cruddas). Chris is to ask Sheila to forward a letter coninning that the £200 is for the OAP Christmas party.

Dennis Marshall has made a further approach to the insurance Company regarding the replacement of lead to the Village Hall windows.

5. Correspondence

A letter has been received from Mr Hatswell regarding the state of the hedge at the end of Mayflower Avenue requesting that the PC accept responsibility for it's maintenance. Kirsty is to contact Terry Yates to establish PC position with regard to this and respond to Mr Hatswell accordingly.

Cottage Gardens of Haxey have sent in a tender for grass cutting. The PC agreed unanimously that NNL would receive the tender for grass cutting again this year. Although their quote is not the cheapest the service provided has always been excellent.

Dennis Marshall is to contact Neighbourhood Watch to inform them that the council will be continuing to support their scheme for 2008/9.

Dennis is to arrange a meeting with all the neighbourhood watch co-ordinators.

6. District Council|or‚??s report

DC Terry Yates was unable to attend

7. Finance

Present status presented. See appendix A attached. 2 cheques approved for payment.

The Precept for 2008/09 has been agreed at E4,390. This is a 4.4 percent increase on 2007/08.

8. DSA Robin Hood Airport

The tracking system is now in place. An article is to be put in the STAR suggesting that anyone who has a complaint about planes flying over the village should contact the Airport with details of times etc. All PC members agreed to monitor flights from DSA that pass over the village for the next two months.

There has been a complaint about a very large aircraft flying over Scrooby on the 16 January 2008.

9. Police Report

Safer neighbourhood meetings will now be three monthly. Mary to find out the date of the next meeting (B"' March?) and a member of the PC to try and attend. Awaiting the rest of the report from Mary Broom

10. Village Plan and Planning

Ed is awaiting information from Terry Yates regarding the Village Plan.

Planning applications

Special meeting of the PC was arranged to discuss the planning as there was no formal PC meeting in January,

4-4A, Mayflower Avenue, Scrooby

Convert two flats into one dwelling. PC had no objections. BDC has since approved the application.

Lyndhurst, Chapel Lane, Scrooby

Erect single storey extension. PC had no objections. BDC has since approved the application.

Wildwood, Vicarage Lane, Scrooby

Erect detached dwelling and construct new access. 3 members of the PC had abstained from the discussions for personal reasons. Led by Heidi Robbins ‚?? the 4 remaining voting members had seriously objected. BDC has since refused permission.

11. Play Area

Nothing to report.

12. Village Hall

A plaque has been received from Awards for All. The plaque is to be put up in the kitchen. Kirsty to arrange.

The new cooker has been put into the kitchen. Kirsty is in the process of arranging for the gas meter to be installed and the cooker connected.

It has been confirmed that the Village Hall does not require an electrical test to be carried out for the Entertainments Licence.

12.1 ‚??Scrooby: Enhancing for Greater Access‚??

WREN have awarded the PC a grant of up to £30,D0O which is to used specifically for the installation of central heating and combi boiler, electrical improvements, new windows and doors and landscaping around the Village Hall including access ramps. The grant will not be released until the PC can show where the funding for the rest of the project is coming from. Kirsty is in the process of confirming all the project costs and obtaining funding for the shortfall. Once WREN has approved the changes to the scope of the project and the funding arrangements the refurbishments can be started.

A letter is to be sent to WREN confirming that the PC agree to third party fund the project to the sum of £8OO.

A grant of £1000 has been received from DSA to be put towards the pathway in the play area.

A letter has been sent to BDC requesting contimiation that full planning is not required for the work that is to be undertaken. An application will be sent to BDC building control for approval for the new windows and doors and access ramps.

13. Environment

Ed Marshall has been in contact with NCC regarding the bridle path from School Lane railway crossing to the bridge over the Trout Beck stream as the path has been under water since the floods in July 2007. There is a problem with the drains which NCC are to sort.

Dennis Brooke informed the PC that he had great concerns regarding small children riding around the village very fast on their scooters/bikes etc - it appeared to be an accident waiting to happen. Heidi Robbins reported that they sometimes have to ride on the road due to cars being parked on the pavement, particularly on the corner of Low Road. An advert to be put in Star asking people not to park on the pavement and to ask parents to ensure the children keep to the paths.

14. Any other business

Adoption of the Code of Conduct has been advertised in the local paper.

Kirsty informed the PC that she intends to stand down as Chair in April 2008. She will remain on the Council for the near future.

A complaint has been received with regard to the hedges of two properties (Arden and Avonlea) in Chapel Lane that back on to the Great North Road. The hedges are not maintained and it is difticult to walk along the path on the main road. Kirsty is to confirm PC position with regard to this with Terry and act accordingly.

Meeting closed 9pm.

Next Meeting Monday 3 March 7.30pm Scrooby Village Hall.

Monday 3 March 2008. 7.30pm Scrooby Village Hall

1. Present

Kirsty Blower, Mary Broom, Dennis Brooke, Heidi Robbins, Dennis Marshall, Ed Marshall, Christine Bailey.

2. Apologises

DC Terry Yates

3. Minutes of Last Meeting

Proposed as a true record by Dennis Brooke, seconded Mary Broom. All agreed.

4. Matters Arising

Clerk to contact Cllr Sheila Place regarding written confirmation of √?¬£200 donation towards OAP Christmas Party.

A representative from the insurance Company has visited the Village Hall and has taken photographs of the windows for the insurance claim.

Cutting of the hedge at the end of Mayflower Avenue has been sorted out between Mr Hatswell and Mr P Dunston. Mr Hatswell will cut the hedge and Mr P Dunston will take away the cuttings.

A transport network inspector from NCC will contact the owners of the houses on the Great North Road with overgrown hedges.

5. Correspondence

PC√ʬ?¬?s all agreed to make a GBP175 contribution towards the STAR for this coming year.

6. District Councillor's report

DC Terry Yates was unable to attend.

7. Finance

Present status presented. See Appendix A attached. Cheques approved for payment.

8. DSA Robin Hood Airport

Nothing specific to report. Dennis will be contacting Mr Keith lzzard representative from BDC requesting he attend the next PC meeting.

9. Police Report

1 Burglary. 1 Road Accident

The Police are asking that all residents ask for ID from any Officials knocking on their doors.

10. Village Plan and Planning

Ed is awaiting information from Terry Yates regarding the Village Plan.

Address for new dwelling on Land adjacent to Mill House - Rowan House, Low Road, Scrooby, Doncaster.

11. Play Area

Nothing to report

12. Village Hall

An application has been made to amend the original project cost down from GBP56,732.96 to GBP49,937.77. The reduction in cost has been achieved by

  1. re-negotiating the cost of some elements of the project
  2. deciding not to replace the climbing net and install a safety surface under as it was felt that this was not cost effective

A short-term loan facility of GBP5,000 from BDC has been applied for - to be used should there be a final shortfall of funds for the project.

Planning permission is not needed for the works to be done to the doors and windows in the Village Hall but Building Regs consent is required.

13. Environment

Dennis Brooke reported that the hedges need cutting back on Gibbet Lane.

Ed reported that there is to be an emergency order to close the public footpath from School Lane towards Mattersey temporarily so that work can be carried out to solve the drainage problem in the field. UK Coal think the field has collapsed due to their workings and that is what is causing the drainage standing water problem.

Ed has cut back/removed the ivy from the Horse Chestnut trees on the Croft.

Ed to contact Network Rail regarding the timber cattle grids over the Railway line which are causing safety concerns.

14. Any other business

A √?¬£25 donation will be made to the CLIC Sargent charity in memory of Brenda Willis who died in February and had been a previous clerk to the Parish Council.

Kirsty to contact BDC regarding the caravan in 'The Sheiling' garden.

Meeting closed 8.50pm.

Next Meeting Monday 7 April 7.30pm Scrooby Village Hall.

7.30pm Monday 14th April 2008 - Scrooby Village Hall

1. Present

Kirsty Blower, Mary Broom, Dennis Brooke, Ed Marshall, Heidi Robbins, Dennis Marshall, Christine Bailey.

2. Apologises

None.

3. Minutes of Last Meeting

Proposed as a true record by Dennis Brooke, seconded Heidi Robbins. All agreed.

4. Matters Arising

The cutting of the hedges on the Great North Road is to be chased up by Kirsty Blower.

BDC Planning have informed the PC that there has been no breach of planning regulations at The Sheiling. Great North Road, Scrooby.

5. Correspondence

Nothing to address.

6. District Councillor‚??s Report

DC Terry Yates informed the PC that there would be District Council Elections in May.

Nottinghamshire Local Authorities take over parking enforcement in the County from the police on 12th May 2008.

7. Finance

Present status presented. See Appendix A attached. Cheques approved for payment.

Dennis Marshall informed the PC that the insurance company are prepared to make a contribution towards the new windows instead of paying the cost of replacement lead to the old windows.

8. DSA Robin Hood Airport

Nothing to report.

9. Police Report

There has been a change to the Neighbourhood Team. There are now four members who all attended the PC meeting:

  • PC2752 Jim Martin Tel no ;- 07776-460406
  • PC546 Janine Roe
  • PCSO6847 Sharon Brown Tel no:- 07894-510078
  • PCSO6845 Gareth Mitchell

Crime Figures from 1st March 2008 to 7th April 2008. 4 Criminal damage, 3 thefts of motor vehicle, 1 burglary dwelling, 2 burglaries other. Another burglary dwelling was also detected on 7th April.

Training on new speed guns has been undertaken by the police.

Police are still warning residents to be aware of bogus callers.

10. Village Plan and Planning

DC Terry Yates will contact David Almond at BDC requesting he contact Ed Marshall to assist with the completion of the Village Plan.

Ed informed the PC that there is now Scrooby website: www.scrooby.net.

11. Play Area

A new swing seat has been ordered and the swings are in need of repair.

12. Village Hall

The revised WREN application has been approved.

Two new wheelie bins have been received for the Village Hall.

13. Environment.

Dennis Brooke reported that there is a large gap on the side of the Whinze on Gibbet Lane. Dennis to investigate further to see if a vehicle would be able to get through. The footpath from School Lane to Mattersey has been closed temporarily due to the flooding.

Ed has contacted Network Rail regarding the timber cattle grids across the railway line. The grids will be made safer.

14. Any Other Business

Ed is to organise a working party to clean up the Pinfold.

Kirsty Blower intends to resign as Chair; Kirsty is prepared to stay on until a new chair is appointed however she will not do a full year.

Meeting closed 9pm.

Next Meeting Monday 12th May 7.30pm Scrooby Village. The next meeting is also the Annual Parish Meeting.

8 pm Monday 12th May 2008 - Scrooby Village Hall

1. Present

Kirsty Blower, Mary Broom, Ed Marshall, Dennis Brooke, Heidi Robbins, Dennis Marshall, Christine Bailey. Also present D C Terry Yates, Graham Robbins - Scrooby resident, PCS Sharon Brown.

2. Apologises

None

3. Minutes of Last Meeting

Proposed as a true record by Heidi Robbins, seconded Dennis Marshall. All agreed.

4. Matters Arising

The cutting of the hedges on the Great North Road is to be chased up by Kirsty Blower.

Pinfold working party to be arranged by Ed Marshall.

5. Correspondence

The PC have received an invitation to attend the County Council Civic Service. No Parish Councillor is available to attend.

6. District Councillor‚??s Report

DC Terry Yates informed the PC that there had been no major changes in the recent District Council Elections.

The new Tesco being built in Worksop will have a cinema and bowling alley on the site.

Terry will request that Keith Izzard - BDC Planning Department and Richard Schofield - BDC Finningley Airport attend the next PC meeting.

7. Finance

Present status presented. See Appendix A attached. Cheques approved for payment.

Dennis is still in discussions with the insurance company as they have gone back on their offer of a contribution towards the repair/replacement windows.

The annual audit is due and an internal auditor is needed.

8. DSA Robin Hood Airport

Nothing to report.

9. Police Report

PCS066847 Sharon Brown was in attendance. She informed the PC that there may be a re-shuffle of officers from the original neighbourhood team. Scrooby may once again be linked to Carlton in Lindrick rather than Harworth.

PC Jim Martin has looked in to the possibility of flashing speed signs on the Great North Road but the village does not qualify.

10. Village Plan and Planning

Nothing to report.

11. Play Area

Joe Blower has mended the swings in the play area.

12. Village Hall

The WREN grant contract should be received this week. Work is scheduled to start w/c 2nd June and should be complete by mid/late August. A letter will be given to all users of the Hall and a notice has been put in the STAR.

13. Environment

Ed Marshall is to talk to P. Scholey regarding pumping out of the water at the Quarry. The standing water is now subsiding on the Mattersey footpath.

A letter has been received asking PCs to comment on the affect/damaged caused by last year‚??s floods. Dennis Brook is to report back to the PC and reply to the letter if required.

It was suggested that the fencing on Mill Lane adjacent to the Whinze be repaired. Dennis Brook is to assess the situation and report back.

14. Any other business

Mr Graham Robbins a resident of Scrooby attended the PC meeting to inform the PC that he has set up a Scrooby website. The website can found at www.scrooby.net. Graham would like to have the contact details of all Councillors on the site together with the Parish Council Minutes of meetings (past and future). The PC will also be able to post any information they feel relevant on the site. All agreed.

A new co-ordinator is needed for the Neighbourhood Watch. Dennis Marshall who was the original co-ordinator is already Treasurer to the Parish Council and has responsibility for the DSA. It was suggested that another PC member who has minimal or no delegated duties take up the role. No PC member was willing to take on the duties. A new co-ordinator will have to be sourced from village residents. A notice is to be put in the STAR.

The new village information boards sponsored by BDC Tourism department will be going up soon in the village. They contain information for visitors on the Pilgrim Fathers.

Meeting closed 9.15pm

Next Meeting Monday 9th June 2008 7.30pm Scrooby Village Hall.

7-30 pm Monday 9th June 2008 - Scrooby Village Hall

1. Present

Kirsty Blower, Mary Broom, Ed Marshall, Heidi Robbins, Dennis Marshall. Also present D C Terry Yates.

2. Apologies

Chris Cruddas

3. Minutes of Last Meeting.

Proposed as a true record by Dennis Marshall, seconded by Mary Broom. All agreed.

4. Matters Arising

  1. Scrooby village website content ‚?? Graham Robbins to be provided with contact details of councillors, copies of Minutes and other archive documents. Ongoing Action ‚?? Clerk
  2. A new co-ordinator is still needed for the Neighbourhood Watch. Dennis Marshall who was the original co-ordinator is already. A notice is to be put in the STAR. Ongoing Action ‚?? Clerk

5. Correspondence

Correspondence had been seen by all Councillors. Other than planning, no action required.

6. District Councillor‚??s Report

Terry Yates confirmed that Keith Izzard - BDC Planning Department and Richard Schofield - BDC Finningley Airport will be invited to attend the next PC meeting, July 7th.

Terry Yates reported that policing of the Village will continue from the Harworth Police Station.

Terry Yates reported that there will be considerable development to improve the Market area in Worksop and the Square in Retford. Bassetlaw may also have funds for improving the built environment of the villages, for example, this could provide for provision of benches, improved signage or replacement street lights to suit the character of the village. This will be discussed in connection with the ongoing village enhancement project. Action - All

7. Finance

DM presented the current financial report which was approved by all. Six cheques were approved for payment. See Appendix A attached. Necessary transfers of funds from the various Trust accounts were completed.

The insurance company have finally paid a contribution of £1,333 towards the repair/replacement of the lead stolen from the VH windows.

The annual audit is due and an internal auditor is needed. Ongoing.

8. DSA Robin Hood Airport

The recent increase in training flights, which involve repeated low level flights directly over the village, was noted. It was agreed that a letter would be written to DSA requesting that the training flights should avoid the village if possible. Action: DM

9. Police Report

No police report.

10. Village Plan and Planning

The future action in regard to the Village plan will be discussed with Mr Izard at the next PC meeting.

Land Rear of Ryton House, Chapel Lane ‚?? Proposal to erect dwelling and garage and construct new access. The PC unanimously objected to the proposed development. It was agreed that the building was too large for the site, too high in relation to neighbouring houses and that the style was completely out of sympathy with other buildings in Scrooby. These objections would be detailed in a letter to the Planning Officer. Action ‚?? KB/EM

Wildwood, Vicarage Lane ‚?? Proposal to erect detached dwelling and new access. An appeal had been lodged against the refusal of planning permission. PC had made no additional comment but the original submission by the PC to Bassetlaw Planning office would be included for consideration by the Planning Inspectorate.

Garden adjoining Sheepcote House, Great North Road ‚?? retain an existing access. Permission refused by BDC.

11. Play Area

Nothing to report.

12. Village Hall

A deposit has been paid to Marvin Architectural for the new windows and doors.

A deposit has been paid to Master plumbing & Heating for the new radiators and combi boiler. Work to commence w/c 16th June.

The electrical works are now nearly complete.

The remaining works are on schedule.

13. Environment

  1. Ed Marshall has spoken to Mr. Paul Scoley, of Rotherham Sand and Gravel, regarding the pumping out of the water at the quarry. The Mattersey bridle path and the footpath are now dry. However, there is still a problem with the drainage of the field and EM agreed to write again to the Idle and Ryton Drainage Board. Mr Scoley intends to complete quarrying sand from the quarry area shortly. When the extraction is complete, he intends to re-instate the area as an amenity for the village. He has agreed to discuss these proposals with the PC. EM will arrange a suitable meeting for such discussions. The PC is worried about the resources necessary for managing the area as village amenity. Action - EM.
  2. The cutting of the hedges and grass verges on the Great North Road in order to ensure foot path access and visibility at road junctions. The responsibility is generally Notts CC Highways but certain verges may be the responsibility of the PC in which case we will advise Notts Landscaping. Action - KB.
  3. Pinfold working party to be arranged. Ongoing Action - EM.
  4. A letter has been received asking PCs to comment on the affect/damaged caused by last year‚??s floods. DB is to report back to the PC and reply to the letter if required. Ongoing Action ‚?? DB
  5. It was suggested that the fencing on Mill Lane adjacent to the Whinze be repaired. Dennis Brook is to assess the situation and report back. Ongoing Action ‚?? DB
  6. Litter Picking. KB to ask David Clay Thomas if he wishes to continue with litter picking. Action - KB

14. Any other business

It was proposed that part of the Croft should be set aside to provide a communal garden. Although this was not generally supported by the PC, it was proposed that it be added to the Agenda for the next PC. . Action - Clerk.

Meeting closed 9.00 pm

Next Meeting Monday 7th July 2008 7.30pm Scrooby Village Hall.

Future Meetings: 2008, 1st September, 6th October, 3rd November, 1st December - 2009, 2nd February, 2nd March.

7.30pm Monday 7 July 2008 Scrooby Village Hall

1. Present

Kirsty Blower, Mary Broom, Ed Marshall, Heidi Robbins, Christine Bailey.

Also Present D Cllr Terry Yates, Sheila Place NCC, Mr Izzard BDC representative for Finningley Airport, Mrs A Watkins, Mr J Watkins, Mrs A Robbins residents of Scrooby.

2. Apologies

Dennis Brooke, Dennis Marshall.

3. Minutes of Last Meeting

Proposed as a true record by Mary Broom seconded Heidi Robbins. All agreed.

4. Matters Arising

A new co-ordinator is still needed for the Neighbourhood Watch. To be addressed at the next pc meeting.

5. Correspondence

Notice to go in the Village Hall regarding letter from The Sir Stuart & Lady Goodwin Charity. Also notice to go in the Village Hall regarding temporary closure, Level crossing, Station Road. Action - Clerk

6. District Councillor‚??s report

D Cllr Terry Yates informed the PC that Mr Schofield BDC representative for planning sent his apologies he was unable to attend the PC meeting. Terry suggested that he arrange a meeting with Mr Schofield and Ed Marshall to finalise the Village Design Statement.

Terry also informed the PC that Council workers were going on strike on 16/17th July 2008. Council offices will be closed and there will be no rubbish collection. A new collection date will be arranged.

The grant aid application to BDC has been approved for the Village Show Committee,

NCC Mrs Sheila Place attended the PC meeting and gave a cheque which was a successful grant application to Mrs A Watkins towards the Village Show.

7. Finance

No report given.

8. DSA Robin Hood Report

Mr Keith Izzard BDC representative for DSA attended the PC meetingto answer any questions or concerned raised over DSA.

Mr Izzard was asked about the monitoring system which should be in place at the airport. Mr Izzard informed the PC the airport has a new radar system this will keep tracking data. Trigger points are movements. Mr Izzard will seek update information from DSA.

All noise complaints are reported to the noise sub-committee. When the tracking system is in place properly it will make pilots aware of flight paths. Complaints will be corelated by the tracking system.

Mrs Ann Watkins complained about flight taking off across the village. Mr J Watkins complained about too many training flights over the village. He said that training flights have been going on for about 5 months and they fly over at 15 minute intervals.

Heidi Robbins reported that 747 were doing training flights over the village.

There were complaints of a flight at 23.15 every night over Scrooby.

Mr Izzard informed the PC that Sheffild airport closed on 14th March 2008 and training had been moved to DSA however they should be light aircraft. He will look into how many training flights allowed.

Mr Izzard will find out if the tracking system is fully operational. When fully operational airport tracking operators will advise flight paths to pilots any deviation from the flight paths will be recorded.

Mr Izzard informed the PC that an airline has been penalised financially for noise levels. 2006/2007 reported three fines 2 at £500 and 1 at £750 for a Spanish aircraft used by Thomson.

There are restrictions on night time flying at DSA Mr Izzard was unsure of movements at the present time however there is a limit between the hours of 23.00 and 07.00 on noise levels.

Mr Izzard was asked if the PC would be informed of any planning changes. Mr Izzard informed the PC there is a DSA Consultant committee where information is freely available.

Mr Izzard was asked if there was any update on any request for air space. He advised that 2-3 months ago air space was provisionally granted.

Mr Izzard informed the PC that all minutes of meetings from DSA can be down loaded from the committee websites.

Noise complaints level report can be downloaded from committee website.

Kirsty informed Mr Izzard that it was felt that complaints should be made now as night flights/cargo flights could get worse at a later date The PC should be kept informed.

9. Police Report

Pc Jim Martin and Sgt Paul Pilsworth attended the PC meeting. crime figures 1 theft of diesel, 1 theft motor vehicle, 2 burgalries other than dwelling.

PC Martin informed the PC that Scrooby will continue at the moment to be covered by the Harworth Safe Neighbourhood Team, however Scrooby may join in with Ranskill safe neighbourhood team.

The new speed guns can be used at night. Mattersey has successful set up a community speed team. It would be possible to do this in Scrooby however volunteers would be needed. This could be discussed in more depth the same as the neighbourhood watch co- ordinator.

There is a possibility of temporary flashing speed restriction signs for The Great North Road, Scrooby.

Sgt Paul Pilsworth introduced himself to the PC. He is based at Harworth and is a beat manager. He has worked for 15 years rural policing within the area.

He suggested that it would be a good idea to ask Terry Reynolds to attend a meeting to reinstate the neighbourhood watch.

He informed the PC that any speed watch that was introduced to the village has to be approved by the PC as their insurance cover would be needed. It would need a group of six volunteers to spend time on training to make it worth doing. If there were enough people willing to train the police would train them to use the cameras. Persons caught speeding cannot be prosecuted on these facts.

He informed the PC that thieves are now stealing diesel and are actually Syphoning from agricultural equipment.

10. Village Plan and Planning

No planning issues.

11. Play Area

The new equipment has been installed. A complaint has been received from Mr Fenning regarding the positioning of the new play house/climbing frame. The play house has been positioned in such a way that children playing/climbing will be able to look into his bedroom window. He also informed the PC that he had concerns that youths may come in from other areas to use the new equipment in the play area. The play house is in front of his bedroom window. It was suggested that the PC move the playhouse. The contractors have been approached and it will cost £1,500 for them to relocate the play house.

Kirsty suggested a working party to do the work. A cherry picker would cost £100 plus driver. To be discussed further at next PC meeting.

12. Village Hall

Kirsty informed the PC that Dennis Brooke had queried the schedule of works and costs for the village hall/play area.

All PC members were given a revised schedule of works including all costs.

New electrics are in, central heating in, sockets in hall, sockets in kitchen, combi-boiler in. Kitchen fitter is coming to finish the kitchen, Kirsty is sourcing a quote to box the pipes in which supply the new radiators. Windows will be installed in August. Landscaping will be done by Steve Swannack of NNL in July.

Kirsty asked if any PC members would like to contribute to the plan for landscaping around the village hall.

13. Environment

Cutting of hedges and grass verges on the Great North Road. Ongoing action KB

Working party for the Pinfold. Ongoing action EM

Damage caused by last years floods. Ongoing action DB

Fence repair Whinze. Ongoing action DB

14. Any other business

Mrs A Robbins attended the PC meeting with a request for support to set up communal gardens in the centre of the village which could be used by famalies to have picnics, b-b-ques etc.

Mary Broom and Christine Bailey informed the PC that there are residents in the village who are against the idea of communal gardens. Some residents have said that they do not want allotments on the croft. Mrs Robbins informed the PC that she was not in anyway intending the communal gardens to be allotments.

Mrs Robbins has had suggestions from residents in the village saying it would be great to be able to purchase local produce ie. Plants herbs.

Mrs Robbins informed the PC she would like peoples involvement and would not want to apply for grants. She suggested that perhaps the gardens could be started in the play area.

Permission was granted from the PC for Mrs Robbins to place an article in the star for a sub-committee, also to put a competition in the star to design the gardens.

Ann will develop a plan for the gardens for the PC to go through.

Chris the clerk requested that a clock be in place in the village hall.

Meeting closed 9.40pm.

Next Meeting Monday 1st September 2008 7.30pm Scrooby Village Hall

Future meetings 6th October, 3rd November, 1st December 2008, 2nd February 2009, 2nd March 2009.

Monday 1st September 2008 7.30pm Scrooby Village Hall

1. Present

Kirsty Blower, Mary Broom, Ed Marshall, Dennis Marshall, Heidi Robbins, Dennis Brooke

Also present: D Cllr Terry Yates

2. Apologies

Christine Bailey

3. Minutes of Last Meeting

Proposed as a true record by Heidi Robbins seconded Mary Broom. All Agreed.

4. Matters Arising

A new organiser for the Neighbourhood Watch is to be discussed at the November PC meeting.

Kirsty informed the PC that she was handing in her resignation. The October meeting (rearranged for October 13th) will be her last meeting.

Kirsty will be speak to Tracey Crowe to see if she will accept co-option on to the parish council.

5. Correspondence

A letter has been received from the Sherwood Foresters Western Front Memorial Committee, requesting a donation towards a memorial which will be placed in Tyne Cott Visitors Centre, Passchendaele, Ypres, in Belgium. The PC all agreed to make a donation of £30.

Chris Cruddas the Clerk has tendered her resignation; an advert is to be placed in the Star for a new clerk. Chris will continue until the end of the year if a new clerk has not been appointed. Kirsty expressed her thanks to Chris for all her help and hard work over the past few years.

6. District Councillor‚??s Report

Terry informed the PC that at a meeting with chief Inspector Glen Harper he had been informed that Scrooby would be joined with Ranskill safer neighbourhood Group.

There will be a continental Market in Retford on 13th September and another around Christmas time.

7. Finance

Management Accounts to 31st August 2008 were presented. There were no significant items.DM outlined the low level of the bank accounts explaining that money spent on projects was in the progress of being recovered from WREN and HMRC (VAT). He also presented the Annual Return for 2007/08 outlining how the return was compiled and in particular reading out all the elements of the Annual Governance Statement. Councillors approved the Annual Statements of Accounts and Governance.

8. DSA Robin Hood Report

Dennis Marshall reported that the new equipment is now in place at DSA and the correct air-space is now being used which has seen a decline in flights over the village. Possible concern was expressed at the potential planning change to allow noisier aircraft to operate between 11p.m. and 7 a.m.The PC will resist this change and ask BDC and other local councils for support until DSA can prove that their flights are remaining within the NPR‚??s

9. Police Report

None given.

10. Village Plan and Planning

Terry will arrange a date with Ed to complete the Village Plan. TY/EM

Planning received during August

Application for change to Windows - Great North Road - No Objection

New build Mrs Balding's ‚?? Application granted.

Extension proposed for dwelling on Saracens Lane. No Objection

11/12 Play Area ‚?? Village Hall

New dog fouling signs need to be sourced.

One of the Horse Chestnut tree needs at least one large branch to be cut off (one overhangs the play area) Quotes to be sourced. EM/KB/CC.

Quotes also to be obtained to cut back cherry tree outside Beryl Dickens house in Station Road.

Fence to be fixed around the back of the play area. DB

Ed has arranged a working party to do the work necessary on the tree house in the play area.

The new windows and doors were installed in August. The paving has been relaid around the village hall. The remaining hard landscaping will be completed after the Village Show.

Kirsty presented a report detailing the cost to date for the project (copy attached). To date total project overspend (ie cost to PC) is in region of £2500).

A snagging list and list of further issues that need to be addressed by the PC were given to each Councillor. These need to be discussed at the next meeting and an action plan formulated.

Kirsty informed the PC that the Grant Committee had had a meeting recently. The first 2 stages of the project ‚??Scrooby: Enhancing for Greater Access‚?? Have almost been completed successfully. Ian Cruddas is to form an Environmental Committee and move the 3rd stage of the project forward. (copy attached).

Dennis Brooke declared an interest in the supply of the stone for the hard landscaping.

13. Environment

Dennis Brooke suggested that the PC need to find out who would be responsible if there was an accident on the Whinze Common along river, Dennis Brooke to contact BDC legal department.

14. Any other business

The Parish Charter has been agreed and signed at the PC meeting.

Heidi reported that the Garden Club Show would be called the Village Show next year. A post show meeting is to be held October 10th. All welcome.

Meeting closed 9.45pm.

Change of date for next meeting

Next meeting Monday 13th October 2008 7.30pm Scrooby Village Hall.

Future meetings

3rd November, 1st December, 2nd February 2009, 2nd March 2009.

Monday 13th October 2008 7.30pm Scrooby Village Hall

1. Present

Ed Marshall, Kirsty Blower, Mary Broom, Heidi Robbins, Dennis Marshall, Christine Bailey, Dennis Brooke.

Also present Mrs B Dickens, Mrs A Robbins, residents of Scrooby, Mark Bell Tree Surgeon

2. Apologies

D Cllr Terry Yates

3. Minutes of Last Meeting

Proposed as a true record by Dennis Marshall seconded Ed Marshall

All agreed.

4. Matters Arising

Tracey Crowe has agreed to be co-opted onto the Parish Council.

Neighbourhood Watch to go onto the agenda for November.

5 Correspondence. Nothing to address.

6. District Councillor‚??s Report

D Cllr Terry Yates was unable to attend the meeting.

7. Finance

Dennis Marshall presented the current financial report which was approved by all. See appendix A attached. Four invoices were approved for payment.

Changes are to be made for cheque signatories. Heidi Robbins will become a cheque signatory.

8. DSA Robin Hood Report

Nothing to report.

9. Police Report

No report given. It was suggested that it would be necessary to find out if the police would be in attendance at the next meeting. Mary Broom will investigate the plans for Police attendance. (Action MB)

10. Village Plan and Planning

Planning application approved for change to windows ‚?? new house, Great North, Scrooby.

Ed informed the PC that he had had a meeting with Terry Yates at BDC. The Village Plan will now be submitted as local design guidance. ECM will make changes and re-submit to BDC. (Action ECM)

11/12 Play Area & Village Hall

Mark Bell (Tree Surgeon) attended the PC to discuss the concerns raised in regard to the Horse Chestnut tree located in the Croft next to the play area. He confirmed that it is infected with Phytophora. As a tree surgeon, he does not recommend removal of any large limbs as this will hasten the death of the tree as chestnuts are not good at healing large wounds. He proposed a general thinning of the tree canopy and then installation of a nylon/rubber cable brace to support the limb overhanging the playground. He thinks that the tree is not showing any signs of serious distress and it should last for another 10 or 20 years, depending on the weather. He also suggested that we plant a group of new trees now so that they will be mature when the chestnut does eventually have to be removed. He estimates that the work on the tree will be cost in the region of £500. Mark would also sponsor the planting of a new tree on the Croft. CC to source a further quote.

Mrs B Dickens a resident from Scrooby informed the PC that the tree outside her house on Station Road was now so big it was interfering with the telephone cables.

The PC agreed the company who is successful in the quote for the work on the Horse Chestnut tree will also be asked to cut back the tree outside Mrs Dickins house.

A working Party has reduced the height of the play/house climbing frame.

Heidi queried when the new safety nets would arrive. Ed will remind Mr James Arrowsmith who is supplying the nets. (Action ECM).

A meeting has been arranged for Friday 17th October to go through the snagging list on the village hall work. (Action VHC)

The landscaping is awaiting completion by NNL.

There is a possibility of dog fouling bins in the village. ECM is to contact BDC to see if they will empty the dog fouling bins. (Action ECM).

13. Environment

Dennis Brooke informed the PC that the manhole cover at the sewerage station will be fixed/replaced.

Dennis raised concerns regarding responsibility for the Whinze. It was agreed that the insurance documents would be looked at and ownership/responsibility of the Whinze would be looked into. DM to check through insurance document and the Clerk to check through archive material.

NB the latter has been done, Ian Cruddas ‚?? Clerk to the PC in 1969 has provided information re the ownership registration via the 1965 Commons Registration Act.

14. Any other business

Some drivers have complained that a mirror, which is fastened to the South Bus Shelter causes reflections which affect driver visibility. PC will investigate and seek advice from Notts CC if necessary (Action ECM).

Ann Robbins attended the PC meeting and informed the PC that a working party had started on the Pinfold. Sue Dolby has won the competition to design the garden in the Pinfold. The Pinfold will be the first area converted into a communal garden. The Ivy has been removed from the pinfold wall and it now shows that the wall needs re-pointing. Ann has a working party to do the work.

Kirsty has resigned as Chair of the Parish Council. The PC all gave a vote of thanks for her hard work and dedication as a Parish Councillor and Chair to the PC. Kirsty will continue to attend the PC meetings until the Grant award is complete.

Meeting closed 9pm

Next Meeting Monday 3rd November 2008. 7.30pm Scrooby Village Hall.

Future Meetings

  • 1st December 2008
  • 2nd February 2009
  • 2nd March 2009

Monday 3rd November 2008 7.30pm Scrooby Village Hall

1. Present

Ed Marshall, Mary Broom, Heidi Robbins, Dennis Marshall, Christine Bailey, Dennis Brooke.

In attendance: Kirsty Blower (Village Hall Committee), Dist Cllr Terry Yates.

2. Apologies

Chris Cruddas (Clerk).

3. Minutes of Last Meeting

After minor amendments they were proposed as a true record by Dennis Brooke and seconded by Christine Bailey. All agreed.

4. Matters Arising

All matters covered in the remaining agenda.

5 Correspondence

Ed Marshall agreed to review the proposed charter between the District and Parish Councils.

6. District Councillor‚??s Report

Terry mentioned that the Sherwood Forest Trust may be able to offer advice re- the ailing horse chestnut tree.

He agreed to follow up on the status of police involvement with the village.

A potential grant to assist with the refurbishment of the Pinfold was mentioned by Terry.

Terry outlined the situation surrounding the District Council‚??s investment with Icelandic banks.

7. Finance

Dennis Marshall presented the current financial report which was approved by all. See appendix A attached. Two invoices were approved for payment.

Changes are to be made for cheque signatories. It was agreed that Heidi Robbins and Dennis Brooke become cheque signatories; Dennis Marshall to arrange.

8. DSA Robin Hood Report

Comment was made on the recent release of the draft airport masterplan. There will be consultation meetings by the airport including one at Bawtry New Hall on Nov. 28. Dennis Marshall will attend.

There is a belief in the surrounding area that the airport will apply to amend the planning conditions under which they operate to enable flights of larger and noisier ‚??planes between 11pm and 7am. The district councillor has been alerted.

9. Police Report

No report given.

10. Village Plan and Planning

Nil report

11/12 Play Area & Village Hall

Kirsty Blower updated the council on progress with the Village Hall project. A start on laying the rear terrace was imminent and a meeting to deal with remaining problems with the windows had been held with an acceptable course of action agreed.

A report outlining proposed changes to the Village Hall hire rates and the need to advertise for someone to deal with cleaning and related matters. The councillors approved the latter and gave the go ahead for the Village Hall committee to advertise accordingly. Ed Marshall felt that he needed more time to study the proposal for hire rates and would report back with his views before the next meeting.

13. Environment

A quote of £475 to remove the affected limb from the horse chestnut tree had been received. Other quotes and alternative proposals were still awaited.

The district council can provide 2 dog fouling bins which would be emptied fortnightly. Ed Marshall agreed to ascertain what costs to the Parish Council are involved.

14. Any other business

On behalf of Ann Robbins, Heidi reported that progress with the refurbishment of the Pinfold has continued.

Comment was made about an article in the STAR regarding cat kidnapping.

Meeting closed 9pm

Next Meeting

Monday 1st December 2008 7.30pm Scrooby Village Hall.

Future Meetings

  • 1st December 2008
  • 2nd February 2009
  • 2nd March 2009

Monday 1st December 2008 7.30pm Scrooby Village Hall

1. Present

Ed Marshall (Chair), Dennis Marshall, Dennis Brooke, Heidi Robbins, Christine Bailey, Tracey Crow, Mary Broom.

Also present Kirsty Blower, Chris Marshall (Village Hall Committee), Ann Robbins.

2. Apologies

District Councillor Mr Terry Yates

3. Minutes of Last Meeting

Proposed as a true record by Dennis Marshall; seconded Dennis Brooke.

All agreed.

4. Matters Arising

NCC has cut down ten trees near the bottom of Station Road. Ed has e-mailed NCC as there has been no correspondence regarding the state of the trees received by the PC.

A tree, provided by the Gardening Club, has been planted in the Croft in memory Brenda Willis.

A firm quote still to be sourced from the tree surgeon for the Horse Chestnut tree on the Croft. Ed to secure for the next meeting.

Ann Robbins will assist Ed to take sample from diseased tree for analysis.

The PC thanked Mary Broom for all her hard work and dedication to the PC. Mary is leaving the village and this is her last meeting.

5. Correspondence/ declare any other business

Heidi Robbins has received correspondence showing that Green Lane will most likely be declared as a bridleway.

Two people interested in available Parish Councillor position.

6. District Councillor√Ę??s Report

Dist Cllr Terry Yates was unable to attend.

7. Finance

Dennis Marshall presented the current financial report which was approved by all. See appendix A attached. Two invoices approved for payment.

8. DSA Robin Hood Report

Nothing to report.

9. Police Report

None given (no police in attendance). PC Tracey Crow agreed to take on responsibility for police liaison.

10. Village Plan and Planning

Village Plan has been revised and is to go to BDC for endorsement

There has been a garage built at Ryton House, Chapel Lane without planning permission. Clerk to investigate.

11/12 Play Area and Village Hall

Chris Marshall reported that renewal of rental rates had been discussed by the Village Hall committee. It was agreed that there would be a minimal increase. Rates for Scrooby regular user are √?¬£6 per hour. Outside Private rates will be √?¬£10 per hour.

Kirsty reported snagging list for Village Hall has now been finished. Steve Swannack has finished landscaping his final bill has not yet been received. James Arrowsmith will provide the safety net for the play area.

An open day is to be arranged for March 2009. Buildings Regs will need to come back to village hall for final certification.

Notice board is required for outside. Ed to secure by next meeting.

It was agreed to put coat hooks around the village hall in small clusters.

13. Environment

It was reported that there has been tipping on Low Road. The clerk informed the PC that BDC now do regular clear ups on Low Road.

Ann Robbins attended to give a report on the gardening project which is as follows:

The Pinfold has now been cleared. A path has been laid which was donated by NCC. All plants that have been donated are now planted. A wooden seat has been donated. Ann would still like to see if it is possible to have a seat made of stone. Dennis Brooke has agreed to see if he can source a piece of stone large enough to make a seat. Ann reported that there has been a lot of support from residents in the village including the children.

Ann could make a grant application to BDC. It was suggested that Ann speak to Ian Cruddas to help fill in the grant application.

14. Any Other Business

Mary Broom has resigned from the PC which has created another vacancy for a new PC member. There has been interest from two parties. Ed is to correspond with both to see who is willing to commit to the PC (see previous minute).

Meeting closed 9pm.

Next Meeting

Monday 2nd February 2009 7.30pm Scrooby Village Hall.

Future Meetings

  • 2nd March 2009
  • 6th April 2009
  • 11th May due to bank holiday (includes Annual Parish Council Meeting)
  • 1st June 2009
  • 6th July 2009
  • 3rd August 2009