Scrooby Parish Council Minutes 2009

Monday 2nd February 2009 7.30pm Scrooby Village Hall

1. Present

Ed Marshall (Chair) Dennis Marshall, Heidi Robbins, Tracy Crowe, Christine Bailey, Matt Pollard

Also present; DC Terry Yates and James Arrowsmith.

2. Apologies

Dennis Brooke

3. Minutes of Last Meeting

Proposed as a true record by Heidi Robbins, seconded by Christine Bailey. All Agreed.

4. Matters Arising

No further news on the decision in respect to Green Lane.

Mr O'Connor - Asst Forestry Officer for NCC has visited Scrooby with regard to the trees which were cut down near the bottom of Station Road. He has proposed a re-planting of trees if funds are available. The PC will be involved in selection of appropriate trees.

5. Correspondence/Declaration of any other business/topics

The Chair proposed that Matt Pollard is co-opted onto the PC. Seconded by Dennis Marshall. All Agreed.

6. District Councillor's Report

Bassetlaw DC budget forecast to be in by 2nd March. Concurrent grant will be doubled in respect to Capital Expenditure.

There have been initiatives for regeneration in the budget. i.e. Business Starts up scheme to commence next year. No service cut backs.

BDC have implemented free swimming for over 60 and under 16 which will start in April 2009.

Terry has had correspondence regarding the trees on Station Lane and has been assured by NCC Sheila Place that something will be done.

7. Finance

Dennis Marshall presented the current financial report which was approved by all. See appendix A attached. Invoices approved for payment.

Dennis informed the PC that next year's precept is set in line with this year's. Precept forecast acceptance proposed by Heidi Robbins seconded Christine Bailey. All Agreed.

8. DSA Robin Hood Report

Dennis informed the PC that he had written to DSA Robin Hood Airport raising concerns regarding the consultation paper.

The initial planning consent restricted night flights using a quota system based on aircraft size. This effectively prevented large aircraft flying at night. The consultation paper proposes a relaxation to the quota which would in effect permit a number of night time movements by large cargo planes. Peel Holdings are claiming that this is a minor change, and as such, can be dealt with by DMC without a full planning procedure. There are, therefore, local concerns that these night flights will be introduced and that 747s freight flights will be used, these can be very noisy.

9. Police Report

None Given. Chris the clerk is to contact PC Jim Martin to find out who is the local PC contact for Scrooby.

10. Village Plan and Planning

Planning permission granted for Extension to Fairview, Saracens Lane, Scrooby.

Village Plan is to be sent to BDC for Approval.

11. Play Area/Village Hall

There are some repairs to be made to the play area.

  • The gate needs new fastener.
  • New net required. James Arrowsmith will supply the new net.
  • The 'metal chicken' needs to be removed. The Clerk to ask NNL to quote for its removal.
  • New dog signs for Croft. The Clerk to order another 2.

It was suggested that a set of goal posts be purchased for the Croft. Heidi and Tracy to source suppliers of goalposts. Also a new picnic bench is needed for the playground. The Chair suggested that BDC be approached for a contribution towards funding for goal posts and the picnic table.

Dennis Marshall is arranging a notice board to be installed outside of the village hall.

The Village Hall project committee have had a meeting to finalise the project. A visit from BDC Buildings Regs is awaited.

The Chair reported that the Village Hall needs a post box to be installed as The Village Hall requires a Post Code.

To celebrate completion of the Villlage Hall project, there is to be an open day at the Village Hall on 26th March 2009. 12 noon until 2pm. An invitation list has been organised.

12. Environment

Samples from the diseased chestnut tree have been sent for analysis. NCC Forestry suggested that the diseases in the tree may not be too serious. He will advise. Ann Robbins has a contact for someone to come and look at the tree. DC Terry Yates informed the PC that he is on the Sherwood Forest Trust Committee and he would be able to arrange someone to look at the tree.

13. Any Other Business

The Chair informed the PC that he has tried to contact the owners of Rosemead regarding the complaint about the outside light. He has written to the owners and it appears that the lights may have been altered.

Rubbish has been cleared again from Low Road and stakes have been put in on the grass verge to try to prevent more fly tipping.

The Chair to speak to David Clay-Thomas regarding litter picking.

Ann Robbins has received a grant from BDC for work on the Pinfold.

The driveway on Rosemead is not in line with the pavement. Ed will inspect and contact Building Control if necessary.

Meeting closed 8.35pm

Next Meeting Monday 2nd March 2009 7.30pm Scrooby Village Hall

Further Meetings

  • 6th April 2009
  • 11th May 2009 due to Bank Holiday (also AGM)
  • 1st June 2009
  • 6th July 2009

Parish Council Minutes

Monday 2nd March 2009 7.30pm Scrooby Village Hall

1. Present

Ed Marshall, Heidi Robbins, Matt Pollard, Tracey Crowe.

Also present; Kirsty Blower, Mr Taylor - resident of Scrooby.

2. Apologies

Dennis Marshall, Christine Bailey & DC Terry Yates.

3. Minutes of Last Meeting

Proposed as a true record by Tracy Crowe and seconded Heidi Robbins. All agreed.

4. Matters Arising

Green Lane has now been classed as a Bridleway.

5. Correspondence/Declaration of any other business/topics

Nothing to address.

6. District Councillor's Report

None Given

7. Finance Report

None Given

8. DSA Robin Hood Report

No report given.

9. Police Report

None given. Matt Pollard informed the PC that he would be happy to take the leading role in creating a higher profile for the neighbourhood watch.

Tracy Crowe reported that The Hollies on Chapel Lane had been broken in to.

10. Village Plan and Planning

The Village Plan has been submitted to BDC.

No other planning issues.

11. Play Area/Village Hall

A new catch has been fitted on the gate leading into the play area.

Dog signs to be ordered.

NNL to be asked to quote for the removal of the chicken in the play area.

The Village Hall now has a post box.

New ladders have been ordered for the Village Hall.

Kirsty Blower attended the meeting to give an update on the completion of the village hall refurbishment. Kirsty reported that the project had come in on budget.

Kirsty requested that a small amount of funds be made available by the PC for light refreshments for the village hall opening. All agreed.

12. Environment

Ed informed the PC that David Clay-Thomas will continue to be the litter picker for Scrooby.

Ed informed the PC that some wood posts and fencing has been put along the edge of the whinze to try to reduce the amount of fly tipping.

Clerk to contact NCC requesting dog fouling bins.

13. Any other business

Clerk to place an advert in the post office at Bawtry for a new Parish Council Clerk.

Meeting closed 8.30pm

Next meeting Monday 6th April 7.30pm Scrooby Village Hall

Parish Council Minutes

Monday 6th April 2009 7.30pm Scrooby Village Hall

1. Present

Ed Marshall, Dennis Marshall, Heidi Robbins, Matt Pollard, Dennis Brooke.

Also present; DC Terry Yates and Mr Crow resident Scrooby

2. Apologies

Tracy Crowe

3. Minutes of Last Meeting

Proposed as a true record by Heidi Robbins and seconded Matt Pollard. All agreed.

4. Matters Arising

Dog signs have now been purchased.

5. Correspondence/Declaration of any other business

A letter has been received from the Star requesting a donation. The PC all agreed to donate 175.

6. District Councillor?s Report

Terry informed the PC that their would be a county council election in june.

Retford town centre will be getting a street clean up. Renovation of Retford Town square will take place, Money has been set aside for business growth/ Business start ups.

There is money available for grants - Ed unsure of details.

7. Finance Report

A request for the annual returns has been received from the auditors. They will be sent by July.

A bill for the gas used in the village hall has still not been received. Dennis will chase up supplier.

The PC all agreed to accept the quote for this years grass cutting from NNL.

Dennis will look into quotes from different insurance companies regarding liability for the whinze.

8. DSA Robin Hood Report

Nothing to report.

9. Police report

None given.

10. Village Plan/planning

No planning issues this month.

11. Play Area/Village Hall

A net is still to be sourced from James Arrowsmith for the play area.

Awaiting quote from NNL to remove the chicken from the play area.

New ladders have now been purchased for the village hall.

The village hall open day had been a great success.

The PC thanked the village hall committee for arranging the open day.

12. Environment

Heidi informed the PC that work had finished on the Pinfold. Work would now be started in the play area.

Samples have been returned from the diseased trees. Samples have come back clear however it could be that the samples were too poor to test.

The Drains outside Izzy and Ed Marshalls have exploded. All repair has now taken place.

Dennis Brooke expressed his concern regarding countability for any accidents on the whinze. Dennis Marshall expressed that this had been discussed at a previous meeting. The current insurance covers the PC for public liability however he will look into the fine detail and also seek other quotes.

13. Any other business

Heidi informed the PC that she would be going on maternity leave and would miss the next two meetings.

Dennis Marshall informed the PC that Mr Gary Coombes has shown a strong interest in fronting up the neighbourhood watch.

Meeting closed 8.30pm

Next meeting Monday 11th May due to Bank Holiday 7.30pm Scrooby Village Hall. This will also be the AGM

Parish Council Minutes

Monday 1st June 2009 7.30pm Scrooby Village Hall

1. Present

Ed Marshall, Dennis Marshall, Heidi Robbins, Dennis Brooke, Tracy Crowe, Christine Bailey.

Also Present: DC Terry Yates. Three members of the Scrooby over 50?s club also attended the PC meeting.

2. Apologies

Matt Pollard

3. Minutes of Last Meeting

Proposed as true record by Dennis Marshall and seconded Dennis Brooke. All agreed.

4. Matters Arising

175 donation has been sent to the Star.

5. Correspondence/Declaration of any other business

Mr P Scholey of Rotherham Sand and Gravel has written to the PC to inform them he will be starting quarrying soon and the fence will be repaired around the quarry site before he starts work.

Tracey Crowe has received a grant application form from BDC.

6. District Councillor?s report

DC Terry Yates reported that it is the end of the council year and local elections are due to take place.

Terry was asked about the possible removal of the gypsy camp at Gibbet Lane. Terry informed the PC that it is very difficult to move Gypsies on. There are regulations to be followed and it takes a long time.

7. Finance Report

Dennis has received quotes from different insurance companies. However the present insurance company covers all public liability for anything that is the responsibility of the Parish Council.

Present status presented. See attached appendix a.

8. DSA Robin Hood Report

Nothing to report.

9. Police Report

None given.

10. Village Plan/Planning

No planning issues this month.

11. Play Area/Village Hall

Goal posts are to be purchased for the Croft. Tracy has received quotes of approx 500 for 2 goalposts. Tracey has been asked to place an order.

New safety net is still needed for climbing frame. James Arrowsmith is to supply.

12. Environment

The creative gardening team have finished the Pinfold and have now started work in the Play Area. A community gardening day has been arranged for Saturday 11th April.

The tree specialist from NCC has contacted Ed and said that if NCC has money available they will replace the trees that were chopped down at the bottom of Station Lane.

The tree specialist will also come out again and have a look at the diseased chestnut tree and see how much work needs to be done to save the tree.

13. Any other business

Ed is to contact Mr G Coombes with regard to building the profile of the neighbourhood watch.

Three members of the Village over 50?s club attended the Parish Council meeting. They attended the meeting to request that the PC gave financial support towards the running of the over 50?s club. The PC explained that they would not be able to give financial support to the group as there are many groups being run in the village and it would be impossible to help them all financially.

Meeting closed 8.55pm

Next Meeting Monday 6th July 7.30pm Scrooby Village Hall

Monday 6th July 2009 7.30pm Scrooby Village Hall

1. Present

Ed Marshall, Dennis Marshall, Heidi Robbins, Dennis Brooke, Christine Bailey, Matt Pollard.

Also present: DC Terry Yates

2. Apologies

Tracy Crowe

3. Minutes of last meeting

Proposed as a true record by Dennis Marshall and seconded Heidi Robbins. All agreed.

4. Matters Arising

None to be addressed.

5. Correspondence/Declaration of any other business

None to be addressed.

6. District Councillor?s report

DC Terry Yates reported that Sheila Place had been re-elected at the County Council elections and there had been a change to conservative from labour at the county level.

7. Finance Report

Dennis reported that the annual return for 31st March 2009 has been internally audited and signed off.

The annual accounts statement was read out and agreed by all.

A bill has still not been received from the gas supplier for the village hall. Readings have been sent and Dennis will contact the supplier again.

Status presented. See appendix A attached.

Cheques passed for payment. NNL two cheques for a total of 218. Rent for bus shelter 1 plus vat. Linda Fisher (cleaning) 100.

8. DSA Robin Hood Airport

Nothing to report

9. Police Report

No officer present. 3 attempted burglaries reported. 1 burglary reported.

10. Village Plan/Planning

A planning application for a conservatory has been received from Mr and Mrs Arrowsmith Holmefield Croft, Scrooby. The PC has no objections

11. Play Area/Village Hall

Play Area

Goal posts have been ordered for the Croft.

The net has not been supplied yet for the climbing frame.

Matt Pollard will repair the chicken in the play area.

The dip in the Croft is to be levelled. This may need a working party.

Village Hall

One window needs new glass and a new catch. A sealed unit has been broken by NNL; they will pay the repair costs.

12. Environment

Ed is to contact NCC regarding the diseased tree on the Croft.

Concerns have been raised regarding difficulty walking across the Mattersey Footpath. Ed will contact Mr P Scholey regarding this issue.

13. Any other business

The neighbourhood watch needs a new co-ordinator. Ed is to contact Mr Gary Coombes who has shown an interest. Matt Pollard will be happy to take on the position if Mr Coombes is no longer interested.

Meeting closed 8.20pm

Next Meeting Monday 7th September 2009. 7.30pm Scrooby Village Hall

Monday 7th September 2009 7.30pm Scrooby Village Hall

1. Present

Ed Marshall, Dennis Marshall, Christine Bailey, Dennis Brooke, Matt Pollard, Heidi Robbins.

Also present: District Councillor Terry Yates

2. Apologies

Tracy Crowe

3. Minutes of Last Meeting

Proposed as a true record by Dennis Marshall and seconded Dennis Brooke. All agreed.

4. Matters Arising

None to be addressed.

5. Correspondence/Declaration of any other business

Purchase of the red phone box to be discussed at the next meeting.

6. District Councillor's Report

Terry apologised for being unable to attend the Village show. He informed the PC that BDC had made a donation of 150 towards the marquee.

Terry will also send out the forms to Chris the clerk for a donation towards the cost of the Senior Citizen's Christmas party.

7. Finance Report

Dennis Marshall reported to the PC that a gas bill has still not been received. Dennis will again read the meter and send the reading.

Payment is still outstanding for the replacement window. The window should be delivered within the next two weeks.

Presented status presented. See appendix A attached.

The PC all agreed to increase the hourly rate for the Litter Picker to 6.

8. DSA Robin Hood Report

Nothing to report.

9. Police Report

None given.

10. Village Plan/Planning

No progress on Village Plan, it is still with BDC.

Planning permission granted to Mr and Mrs Arrowsmith by BDC to demolish existing conservatory and erect a single storey side extension and covered walkway at 3 Holmefield Croft.

11. Play Area/Village Hall

Play Area

Net is still outstanding for the climbing frame in the play area. James Arrowsmith to supply.

Matt Pollard will do the repairs to the chicken.

The branch has fallen off the diseased tree in the play area. No damage was caused to the Play Area.

Mr Forestry from NCC inspected the tree and will send his report. The tree may need to be cut back.

The goal posts have been delivered for the Croft and are awaiting installation.

The PC has agreed that the unlevelled surface on the Croft will be left at the present time.

The fence on Manor Road around the Croft needs repairing, Dennis Brooke is to contact Steve Swannack to get a quote for the cost of posts being put in place.

Village Hall

The new window should be delivered within two weeks.

12. Environment

Mr Scholey has been contacted regarding the Mattersey Footpath. The footpath is very overgrown and it is difficult to walk across. Mr Scholey has informed the PC that field that the footpath crosses will be cut and also the pathway along the river side will be cut.

Mr Scholey informed the PC that works in the quarry will not be completed this year. Work will start again next year and the quarry will probably be flooded in between times.

Mr Scholey also asked if the village would want to lease the Quarry. This will be discussed further by the PC.

13. Any other business

The neighbourhood watch in the village needs to have the profile raised. Matt Pollard will talk to Mr Gary Coombes who has shown an interest in being the lead coordinator. Matt Pollard is prepared to take on this role if Mr Gary Coombes is no longer interested.

Meeting closed 8.20pm.

Next Meeting Tuesday 8th October 2009. 7.30pm, due to Harvest Supper on Monday 7th October.

Tuesday 6th October 2009 7.30pm Scrooby Village Hall

1. Present

Ed Marshall, Christine Bailey, Tracy Crowe, Matt Pollard, Heidi Robbins.

2. Apologies

Dennis Brooke, Dennis Marshall, Terry Yates, Chris Cruddas

3. Minutes of Last Meeting

Proposed as a true record by Heidi Robbins and seconded Christine Bailey. All agreed.

4. Matters Arising

Ed Marshall had solicited opinion among villagers in regard to the adoption of the phone box. Everyone asked was in favour and it was seen as a potentially valuable information centre. Ed will contact BT as to the next step.

5. Correspondence/Declaration of any other business

None presented

6. District Councillor's Report

None presented

7. Finance Report

None presented

8. DSA Robin Hood Report

No report.

9. Police Report

None presented

10. Village Plan/Planning

No planning to be discussed

Progress on Village Plan, it is still with BDC.

11. Play Area/Village Hall

Play Area

Net is still outstanding for the climbing frame in the play area. James Arrowsmith to supply. Ongoing

Matt Pollard will do the repairs to the chicken. Ongoing

The goal posts will be installed. Action Tracy Crowe and Matt Pollard.

The PC has agreed that the unlevelled surface on the Croft will be left at the present time. It will be levelled if necessary after initial use.

The fence on Manor Road around the Croft needs repairing, Dennis Brooke is to contact Steve Swannack to get a quote for the cost of posts being put in place. Ongoing

New picnic tables will be placed in the playground provided by funds raised by the Scrooby Show.

Village Hall

The new window should be delivered within two weeks. Still awaited. Ed will chase Marvin windows again.

12. Environment

There has been a rash of fly-tipping on Mill Lane. A working party cleared up a considerable dumping which had included identifying correspondence. This was passed to BDC Environmental Services who have issued a fixed penalty notice to the perpetrators. BDC will also post warning notices.

13. Any other business

None

Meeting closed 8.00pm.

Next Meeting Monday 2nd November 2009. 7.30pm.

Monday 2nd November 2009 7.30pm Scrooby Village Hall

1. Present

Ed Marshall (Chair) Heidi Robbins, Dennis Marshall, Matt Pollard, Christine Bailey.

Also present: DC Terry Yates

2. Apologies

Tracy Crowe, Dennis Brooke

3. Minutes of Last Meeting

Proposed as true record by Heidi Robbins and seconded Matt Pollard. All agreed.

4. Matters Arising

The PC is unsure at the present time when the telephone box on Chapel Lane will be disconnected. The PC has been informed that electricity will be left connected in the phone box.

5. Correspondence

Nothing to discuss.

6. District Councillor's Report

DC Terry Yates reported that he had received a grant application for the Scrooby Senior Citizens Christmas party. Terry is giving a grant of 100.

Terry also reported that he had received a letter from Mr Peter Lewington Editor of the STAR newsletter. Terry informed the PC; Peter is looking for an assistant to help to produce the STAR. Ed Marshall reported that the PC had also had the same letter.

The Christmas lights will be turned on 24th November at 6.30pm in Worksop and 1st December at 6.30pm in Retford. Retford will also have a charity market.

6. Finance Report

Present status presented see appendix A attached.

The broken window in the village hall should be replaced within the next week. The bill will follow.

Cheques presented for payment and approved by the PC.

7. DSA Robin Hood Report

Nothing to report.

8. Police Report

None presented.

9. Village Plan/Planning

The village plan is still with BDC.

No planning this month.

10. Play Area

The goal posts are to be put in place on the Croft.

The play net is now be redesigned by James Arrowsmith.

Matt Pollard is to fix the chicken.

Matt has repaired the pads on the side of the climbing frame. Heidi is to order some spares.

11. Environment

New fly tipping notices have been put up on Mill Lane it is hoped this will reduce the amount of fly tipping.

Dennis Brooke is to source a quote for putting posts around the Croft on the Manor Road side, also the fence needs repair.

12. Any other business

Ed reported that the Mobile library is not being very well attended.

Heidi reported that the times have been changed when the library is in the village and this makes it difficult for people with young children who need collecting after school.

Matt Pollard has agreed to become the main co-ordinator for the Neighbourhood Watch and will contact the co-ordinators in due course.

Heidi reported that the Gardening Club have been raising money for a picnic bench in the play area.

Chris the Clerk reported that due to lack of fund raising this year there may be a short fall on funds for the Senior Citizens Christmas party. The PC all agreed that they would make a donation should there be a shortfall.

Meeting closed 8.05pm

Next Meeting Monday 7th December 7.30pm Scrooby Village Hall.

Monday 3rd December 2009 7.30pm Scrooby Village Hall

1. Present

Ed Marshall (Chair) Heidi Robbins, Dennis Brooke, Dennis Marshall, Matt Pollard.

2. Apologies

Tracy Crowe, Christine Bailey, DC Terry Yates

3. Minutes of Last Meeting

Proposed as true record by Dennis Marshall and seconded Heidi Robbins. All agreed.

4. Matters Arising

There is to be a public meeting at St Winifred's Church in Ranksill at 7.30pm.on January 14th 2010 regarding the future of the STAR newspaper.

5. Correspondence.

Nothing to discuss.

5. District Councillor's Report

None given.

6. Finance Report

Dennis reported that he had sent through the recovery documents to reclaim all VAT

The gas bill has not yet been received, meter readings are to be resent.

Present status presented. See appendix A attached.

7. DSA Robin Hood Report

Nothing to report.

8. Police Report

None presented.

9. Village Plan/Planning

The Village Plan is still with BDC.

Planning application for a downstairs extension to Alpha House, Manor Road, Scrooby. The PC has no objections

10. Play Area/Village Hall

Village Hall

A new cleaner is needed for the Village Hall. The Village Hall committee are in the process of trying to sort this. The wage rate may be increased.

Ed continues to replace light bulbs in the Village hall as necessary.

The guttering on the front of the Village hall needs some repair. Ed Marshall and Dennis Marshall will fix the brackets.

James Arrowsmith and Graham Robbins have agreed to put the lights on the Christmas tree which stands outside the Village Hall.

The window in the kitchen has now been repaired.

Play Area

The chicken still needs repaired. Matt Pollard to repair.

The net for the climbing frame is still awaited.

The stabilizers for the goal posts have now been put in place.

Graham Robbins is to replace the fence panel which was removed for the Village Show,

11. Environment

New fence posts needed along the edge of the Croft on Manor Road.

Dennis Brooke to seek quotes for a Beech hedge for the edge of the Croft on Manor road.

Ann Robbins informed the PC that another tree had been donated and planted on the Croft by the Scrooby Village show committee.

The organisers of the Scrooby show have agreed to by a new tree every year after the show.

Due to the high level of fly tipping on Mill Lane it was agreed by the PC that a hedge would be purchased to fill in the most prominent gaps on the lane. Cost would be 93+vat. The hedge would be Thorn, Blackthorn and Quick thorn

The registration number of one car tipping on Mill Lane has been reported to the police.

Ed is to contact DC Terry Yates with regard to having a permanent skip on Mill Lane.

12. Any other business

The PC agreed 30 donations towards the cost of the meat for the senior citizens post Christmas party.

Dennis Marshall and Matt Pollard are to meet up in between meetings to organise updating the neighbourhood watch co-ordinators. Matt Pollard is to become the lead co-ordinator.

Meeting closed 8pm.

Next Meeting Monday 1st February 7.30pm Scrooby Village Hall.