Scrooby Parish Council 2011

MINUTES OF SCROOBY PARISH COUNCIL MEETING
MONDAY 11th April 2011
SCROOBY VILLAGE HALL

1. PRESENT

Ed Marshall - Chair, Dennis Brooke, Heidi Robbins, Christine Bailey, James Arrowsmith, Dennis Marshall, Matt Pollard, Chris Cruddas, Sheila Firth

Also present - DC Terry Yates. Mark Firth - Resident Scrooby

2. Apologies

None.

3. Minutes of March Meeting

Proposed as a true record by Heidi Robbins and seconded Christine Bailey. All agreed.

4. Matters Arising

Heidi Robbins passed on a Best Kept Village form to Chair. The meeting with regard to the village hall bar still needs to be organised. Grass cutting - a quote of 95.00 was agreed. Ed Marshall to email Mr Swannack to organise grass cutting.

5. Correspondence

Council in receipt of a letter from Sheila Place of Nottinghamshire County Council, inviting us to submit a suggestion for a local project to receive a grant, ie., public areas, road signs, etc, suggestions were raised of low metal fencing round the play area.

6. District Councillor's report

There was a vote of thanks to DC Terry Yates for all his help and efforts over the last 10 years. A cheque was handed to Heidi for 200.00 for the play area fence. It was suggested that we organise a gift to Terry Yates in thanks and suggestions were for a model of the eventual sculpture carved from the trunk of the chestnut tree.

7. Finance Report

Dennis Marshall gave his report. The Village Hall liability & indemnity insurance has been increased by 90.00 to 870.00. The meeting queried whether we need such a high degree of cover, or do we need to consider changing the insurance company, enquiries are to be made to see if we can get it any cheaper. Dennis Marshall is to set up access to the Village Hall bank account online. On receipt of signatures from Ed Marshall and Heidi Robbins he will complete the forms and return them to the bank.

With regard to the reserve in the bank account, Dennis Brooke suggested we use some of the money in the Village Hall account to identify and do some jobs now, instead of it just sitting in the account. Ed Marshall suggested that a minimum of 6,000.00 should remain in the account, then suggestions can be made to identify specific projects for funding. The play area fencing was one suggestion as we have already received 200.00 from Bassetlaw Council to repair the wooden fence. Heidi Robbins will investigate suppliers of metal fencing to find out how much this would cost.

8. DSA Robin Hood Report

Ed Marshall moved to remove the Robin Hood Airport from the Agenda. Matt Pollard proposed the removal, seconded by Dennis Marshall.

9. Police Report

Cars for sale are being parked on the path at the front of Andrew Neil Car Sales again. The matter has been raised with him before but it is starting again. The Council wrote to him in the past which was ignored. It was agreed that the Parish Clerk would write to the proprietor raising the concerns, and also to Harworth Police, asking that someone could have a word with the proprietor about parking on the footpath and subsequent danger to pedestrians, disabled people and baby buggies being forced onto the road.

Ed Marshall raised with Harworth Police on Sunday, that a group of young people (7 to teens) were kitted out to go swimming at the quarry lakes. Although it has been raised with the police, as long as "reasonable steps" have been taken (new signs, lifebelts, new fencing) then nothing else can be done, although every time new fencing is erected it is broken down again. Matt Pollard suggested that we familiarise ourselves with what "reasonable steps" are so we can ensure we have done all we can.

10. Planning and Village Plan

Teasel Cottage - Application for conservatory has been approved by BDC.

Respect (Green Burials) - nothing has been heard about this, or notified to the Parish Council, despite signs going up - in regard to planning permission - Parish Clerk to email Bassetlaw Planning Department to enquire that as Respect have put their signs up whether a planning application has been approved and if there are any particular regulations or requirements for a burial ground.

11. Play Area

The mats have been put down. Heidi Robbins will pursue matter of fencing.

12. Village Hall

Mr McConnochie has been to inspect the work required, and will provide a quote for the jobs that need doing.

The last cinema club was Sunday 10 April. It was a well attended evening and ticket prices were reduced to 3.00 per person. The next showing will be in May

13. Environment

The posts in the verge have been removed from Rossamead on Church Lane.

A boules/petanque court is to be constructed. It will need hire of a mini-digger, and will need to be constructed of a hard core base and shingle top. Matt Pollard to organise and will come back with a price at next meeting.

14. Neighbourhood Watch Scheme

Nothing to report.

15. Any other business

Chris Cruddas will hand over 5 boxes of documents to the new Parish Clerk at the AGM together with minutes. A vote of thanks given to Chris Cruddas for her years of work as Parish Clerk. Heidi Robbins confirmed Graham Robbins will set up a new email account for the new Parish Clerk.

Dennis Marshall has had a request to borrow the cutlery and crockery from the Village Hall for a friend running an event on the 15 May. He is to liaise with Izzi Marshall. Also a request from Graham Robbins to borrow the gazebo for an event. Both requests granted.

Matt Pollard will contact the Environmental Department to enquire about the cost and emptying of dog mess bins for the village.

Christine Bailey raised about the problems caused by the cancellation of the Airport Lynx buses, and the subsequent increased traffic on the 99 service. Certain 99 buses are very full now and the change in routes is causing problems. Ed Marshal to email Sheila Place to enquire if the Lynx buses could be reinstated. Parish Clerk to find up to date information about bus routes and times and report back. Christine Bailey to organise support for the petition started in Ranskill to reinstate the services. Meeting closed at 8.50pm

Next meeting Monday 9 May 2011 7.30pm Scrooby Village Hall.

Minutes of Scrooby Annual Parish Meeting

7.30pm Monday 9th May 2011

Present

Ed Marshall, Heidi Robbins, Christine Bailey, Dennis Brooke, Sheila Firth, James Arrowsmith, DC Barry Bowles

Apologies

Matt Pollard, Dennis Marshall

Minutes

Due to non-election of previous councillors, Christine Bailey and Dennis Brooke, the meeting was not quorate. However, as the two ex-councillors were present we deemed it correct procedure to approve the minutes from the 2010 meeting. As noted below, other matters were postponed until and an adhoc meeting of all elected councillors could be arranged.

  1. The minutes of the last Annual Parish Meeting were approved as true record. Proposed by Heidi Robbins and seconded Ed Marshall. All agreed.
  2. Election of Chairperson was postponed until the ad hoc meeting..
  3. Election of Vice Chairperson was postponed until the ad hoc meeting.
  4. The Chairperson gave his report ? copy attached.
  5. The Treasurer Dennis Marshall gave his report but was not present. Consideration was postponed until the ad hoc meeting.
  6. District Councillor Barry Bowles attended. Councillor Bowles was welcomed as the newly elected DC. As he was in new in post he made no report.

Meeting closed 7.40pm

Minutes of Scrooby Parish Council Meeting

MONDAY 9th May 2011

SCROOBY VILLAGE HALL

1. PRESENT

Ed Marshall - Chair, Heidi Robbins, Christine Bailey, James Arrowsmith, Dennis Brooke, Sheila Firth

Also present: DC Barry Bowles, PCSO Catherine Phillips

Due to non-election of previous councillors, Christine Bailey and Dennis Brooke, the meeting was not quorate. However, as the two ex-councillors were present we deemed it correct procedure to approve the minutes from the last PC meeting. As noted below, other matters were postponed until and an adhoc meeting of all elected councillors could be arranged

2. Apologies

Matt Pollard, Dennis Marshall

3. Minutes of April Meeting

Proposed as a true record by James Arrowsmith and seconded Heidi Robbins. All agreed.

4. Matters Arising

DC Bowles suggested we write to Sheila Place at NCC in Harworth about the changes/cancellations to buses. He believed that individual letters would have a greater impact on the bus operator than a petition. Chair & Parish Clerk to contact Stagecoach in the first instance.

5. Correspondence

Emails were received by the PC regarding the potential sale of the lakes in Scrooby. Lakes are privately owned and nothing to do with PC.

6. District Councillor's report

The new DC, Barry Bowles, had no report to give as it was his first meeting. He gave his contact details to the Clerk.

7. Finance Report

No finance report was submitted as the Treasurer was not present.

8. Police Report

The new PCSO Catherine Phillips attended the meeting and gave her contact details to the Clerk. She reported that she had spoken to the owner of Andrew Neil Car Sales about parking cars on the footpath. She had also spoken to some of the young people and warned them not to use the lakes for swimming.

9. Planning and Village Plan

No planning applications have been received.

10. Play Area

Nothing yet to report, awaiting quotes for fencing.

11. Village Hall

Quotes have been received for repairs to the village hall, quotes will be accepted when the Council is quorate.

12. Environment

Nothing to report.

13. Neighbourhood Watch Scheme

Nothing to report.

14. Any other business

The Council members agreed to hold an ad hoc meeting of the Council the following week on the 19 May 2011 to deal with matters requiring formal approval.

Meeting closed at 8.40pm

Next meeting Tuesday 7 June 2011 7.45pm Scrooby Village Hall

Minutes of Scrooby Parish Council Ad Hoc Meeting

Thursday 19th May 2011

PILGRIM FATHERS, SCROOBY

1. PRESENT

Ed Marshall - Chair, Heidi Robbins, James Arrowsmith, Dennis Marshall, Sheila Firth, Matt Pollard

Also present - Mark Firth, Scrooby Resident

Due to non-election of previous councillors, Christine Bailey and Dennis Brooke, the scheduled meeting on the 9th May was not quorate. This adhoc meeting of all elected councillors was arranged to deal with matters requiring formal PC approval.

2. Apologies

None.

3. Review & Approve Treasurer's Financial Report from 2011

Dennis Marshall gave his Treasurer's Report. Ed Marshall proposed to accept report. Seconded by James Arrowsmith. All agreed.

4. Insurance quotation, Plumber's Estimate for VH repairs, Outstanding Cheques, New Signatories to the PC Bank Account.

The insurance quote from the current provider has been received and has reduced to 848.00 per annum. It was agreed to accept the quote.

The plumber's estimate was for 175.00 to cover all repairs to Village Hall. It was agreed to accept the estimate.

The quote from the current electricity supplier for the Village Hall was 470.00 for the year. It was agreed to accept this and review alternative suppliers early next year.

It was agreed that Heidi Robbins, Ed Marshall and Dennis Marshall should be signatories to the PC Bank Account, and the Chair moved for the removal of Dennis Brooke as a signatory. It was agreed that the Treasurer would investigate procedures for internet banking and protocol for when cheques are finally abolished.

5. Discuss Co-Opting Strategy as two Councillors have resigned without notice.

Christine Bailey (not present) had insisted that she had returned her papers for election as a Councillor to the BDC but that they had lost them, she maintained she still wanted to be on the Council. The Chair delegated Heidi Robbins to visit Christine Bailey and enquire if she had sorted out the problem, and if she still wished to be a Councillor. It was agreed to give Christine until the next Council Meeting to resolve the matter or agree to be co-opted.

It was agreed that Dennis Brooke had, in effect, resigned from the Council, and Mark Firth was invited to be co-opted onto the Council, to be ratified at the next meeting. Mark Firth accepted.

6. Discuss way forward in regard to playground fence.

Chair had received a quote for replacement of the fence. The area to be fenced is roughly 70 metres plus two gates. The estimate was around 4,900.00 plus the cost of the gates. Further quotes were being obtained with the cost estimated between 5,000.00 and 7,000.00 in total. It was agreed to submit an application to Nottinghamshire County Council's Local Improvement Scheme for assistance in funding the fence cost and a contribution towards the tree sculpture costs. It was agreed to submit the application when all the quotes have been received.

7. Election of Chair & Vice Chair

Dennis Marshall proposed the re-election of Ed Marshall as Chairperson. Matt Pollard seconded. All agreed.

Matt Pollard proposed the re-election of Heidi Robbins as Vice Chairperson. James Arrowsmith seconded. All agreed.

8. Any Other Business

Heidi Robbins reported seeing some young people digging on the Whinze. She was advised to notify the PCSO if it happens again.

Meeting closed at 8.40pm

Next meeting Tuesday 7 June 2011 7.45pm Scrooby Village Hall

MINUTES OF SCROOBY PARISH COUNCIL MEETING

Tuesday 7th June 2011

SCROOBY VILLAGE HALL

1. Present

Councillors: Ed Marshall - Chair, Heidi Robbins, James Arrowsmith, Dennis Marshall, Matt Pollard, Mark Firth, Christine Bailey

District Councillor: Barry Bowles

Clerk: Sheila Firth

Community Police officer: CPO Catherine Phillips

2. Apologies

None.

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Heidi Robbins, seconded by Matt Pollard.

4. Matter Arising

Dennis Marshall confirmed that the quote received was for the gas supply to the Village Hall, not electricity.

The Committee agreed to co-opt Christine Bailey and Mark Firth to the Parish Council for the coming year. Proposed by Heidi Robbins, seconded by Dennis Marshall.

5. Correspondence

None.

6. District Councillor's Report

Following the recent Council elections, Barry Bowles reported that there were renewed discussions about the removal of the Parish Grant. He will report back further at the next meeting.

The Pilgrim Fathers Society were proposing a visitor centre in the church with toilets. The Diocesan Architects had been to assess the potential alterations and costs. The Society were applying for Heritage funding to support the work and Barry had a meeting with them in the near future. He suggested potential fundraising events in the village, possibly to include a Thanksgiving Dinner.

7. Finance Report

Dennis Marshall confirmed that the finance report will be re-submitted and circulated to Councillors during the week. There were no cheques to sign. A quote had been received for the electricity supply to the Village Hall from EON from 20 September 2011. It was agreed to stay with this year's supplier.

8. Police Report

CPO Catherine Phillips and her colleague, gave a brief report confirming that two bicycles had been stolen from a shed on Low Road, and that a garage door on Mayflower Avenue had been damaged. Ed Marshall raised the question about Andrew Neil's continual parking on the footpath outside his premises. Catherine Phillips confirmed she would raise this matter with Andrew Neil.

9. Planning & Village Plan

No planning applications received.

10. Play Area

The deadline for applications for funding for the playground fence is 2012. Any applications made will not be considered until that time. It was agreed to apply for the funding, but also consider fundraising events to raise money for the fence.

Matt Pollard agreed to recover the supports for the football nets. He also confirmed that he will make further investigations as to the feasibility of installing the petanque court.

11. Village Hall

The plumber had been appointed and James Arrowsmith confirmed that he would be starting work on the 9 July.

12. Village Environment

Mark Firth reported that there was an increasing amount of rubbish on Mill Lane, Heidi Robbins suggested doing a litter pick with the children.

13. Neighbourhood Watch Scheme

Matt Pollard reported that there was a new website for Neighbourhood Watch enquiries, he will distribute the email giving details to the Council members. People are able to register on the site and report any incidents to the police.

14. Any Other Business

Heidi Robbins confirmed that there would be a meeting the following evening to discuss the village show.

Meeting closed at 8.30pm

Next meeting Monday 11 July 2011 7.30pm Scrooby Village Hall

MINUTES OF SCROOBY PARISH COUNCIL MEETING Monday 11th July 2011

SCROOBY VILLAGE HALL

1. Present

Councillors: Ed Marshall - Chair, Heidi Robbins, James Arrowsmith, Dennis Marshall, Matt Pollard, Christine Bailey, CPO Catherine Phillips (attended part of meeting), Barry Bowles

Clerk: Sheila Firth

2. Apologies

Mark Firth

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Dennis Marshall, seconded by Heidi Robbins.

4. Matter Arising

With reference to the Pilgrim Fathers Society and the visitor centre they were proposing in the church, it was suggested that they be allowed to use the Village Hall for meetings, as there is a kitchen and toilet facilities. It was agreed in principle but queries were raised about security and cleaning costs etc. Heidi Robbins and/or Ed Marshall to go to Pilgrim Fathers Society meeting on 14 July 2011.

5. Correspondence

An invitation was received from the Idle Valley Nature Reserve for the Parish Council to visit the Reserve and take a guided tour. It was agreed that a Saturday would be the best day for all concerned, Sheila Firth to arrange visit.

A questionnaire was received from Rural Community Action re the broadband facilities in the village - Matt Pollard to complete.

Email received from Barry Bowles re government grants received for grass cutting, street cleaning etc. being under threat. It was decided to wait and see what happened with this.

A letter was received from Bassetlaw District Council re the continuing use of Village Hall as a polling station, Sheila Firth to respond and to confirm that the Village Hall will still be available for use as a polling station.

6. District Councillor's Report

See 5 above for email from Barry Bowles.

7. Finance Report

Three invoices required cheques, Dennis Marshall to fill them in.

8. Police Report

There had been a report of theft of lead from the church roof. A dog had been running loose on Mayflower Avenue, which had attacked Christine Bailey's dog. Catherine Phillips said she would report it to the Dog Warden. Police report passed to Matt Pollard.

9. Planning & Village Plan

No planning applications received.

10. Play Area

The brackets for the goal posts have been installed.

It was deemed not necessary for the petanque court to be ready before the Village Show, but if Matt Pollard can get the materials for a reasonable price then we can go ahead.

Village barbecue - Matt Pollard to ask his builder to look at building a brick barbecue with a metal grill, to be built behind Village Hall out by the tree.

11. Village Hall

The plumber has started work and will return on Tuesday 12 July to continue work.

A note was received from Graham Robbins, who had achieved a 100% pass in his licensee exam. He recommends we apply now for the licence and nominate the designated licensee, to be Graham Robbins. The Committee expressed their gratitude to Graham Robbins for doing this for the village.

12. Village Environment

The footpaths need cutting.

Dennis Marshall raised the caravan site - three or four of the caravans appear to be there permanently, and the owners come down for weekends. Is this lawful? Heidi Robbins said she has seen some people living there all year round. The site has no permission for caravans to be stored there, or for people to permanently live in them. Matt Pollard is to find out what the position is with regard to the use of the site.

13. Neighbourhood Watch Scheme

The theft of the lead from the church roof was raised, Matt Pollard will submit email to Neighbourhood Watch.

14. Any Other Business

Matt Pollard enquired about the issue of the birds of prey for the Village Show?

There is to be a meeting on Thursday in the Pilgrim Fathers to discuss the birds of prey issue and the Village Show in general.

Meeting closed at 8.25pm

Next meeting Monday 12 September 2011 7.30pm Scrooby Village Hall

Minutes of Scrooby Parish Council Meeting Monday 12 September 2011

SCROOBY VILLAGE HALL

1. PRESENT

Councillors: Ed Marshall - Chair, Heidi Robbins, Matt Pollard, Christine Bailey, Barry Bowles, Mark Firth

Clerk: Sheila Firth

Dennis West, parishioner

2. Apologies

James Arrowsmith, Dennis Marshall

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Heidi Robbins, seconded by Christine Bailey.

4. Matters Arising

Ed Marshall proposed adding "Pilgrim Fathers Visitor Centre" to the Agenda, as number 14 before AOB. Agreed.

Idle Valley Nature Reserve visit - Sheila Firth to circulate email received from Di Fisher and contact the Idle Valley Centre.

5. Correspondence

Ed Marshall to find out if the NALC bill has been paid; if it has not, confirm that payment is on way and get cheque from Dennis Marshall.

Matt Pollard has completed the online questionnaire about village broadband.

Sheila Firth returned letter of enquiry confirming we were happy for the village hall to continue to be used as a polling station.

Ed Marshall to take the letter about new planning regulations with him to investigate further.

Tip closure letter referring to the municipal tip at Hallcroft; the tip is now closed for three months, alternative site is Rossington. Ed Marshall to investigate whether collection of bulky items by the council will be extended to the rest of the village and not just to the OAPs, during the time the tip is closed.

Letter received from Lions Club about providing free trees for the village - letter passed via Heidi Robbins to Ann Robbins as the Gardening Club are mapping the village requirements.

6. District Councillor's Report

Nothing to report.

7. Finance Report

Nothing to report.

8. Police Report

Nothing to report.

9. Planning & Village Plan

Nothing to report.

10. Play Area

Fencing round play area - Heidi had an email saying we need to check the insurance before removing the fence, to ensure that's OK - we are to consider leaving in the fence on the road side but the fence on the croft side. Needs more "no dogs" signs to reinforce that no dogs should be anywhere on croft.

One of the rungs on the ladder has been broken - needs a new dowel. Matt Pollard to deal with the dowel.

Mark Firth to investigate providing bike racks for outside village hall where bikes can be chained for security.

11. Village Hall

The alcohol licence for the village hall should be received tomorrow 13 September 2011 if no objections have been received.

12. Village Environment

The question was raised about the quarry and what to do with it if the village takes it over. It was decided we need to talk to people with experience of dealing with such environments - Idle Valley being a similar environment.

Village telephone box - Ed Marshall to phone BT and enquire if we are still on for adopting it.

Trees - Ann Robbins would like to instigate a tree planting plan before any more trees are planted - the last new one had to be moved and it died.

Can anything be done to make the area around the brick wall on the bridge look more attractive? Can we get a work party together to tidy up the area round the bridge?

13. Neighbourhood Watch Scheme

Nothing to report, but the police now have a new Neighbourhood Watch website.

14. Any Other Business

Dennis West raised a problem he had recently encountered. Mill Lane is in an overgrown and in his opinion dangerous condition. The hedges have not been cut back, and there is nowhere for vehicles to pass. Sheila Firth to contact Notts County Council to ask if anyone can come to cut the hedges, out from the village to the bridge over the Ryton

Pilgrim Fathers Visitor Centre - Barry Bowles said the church needs to address the matter of the Visitor Centre opening in the church the week before Easter 2012, it will be open 10.00 am to 4.00 pm on Saturdays and 12.00 noon to 4.00 pm Sundays, or by appointment. There are lots of publications and a DVD has been prepared. Currently looking for a name for the Centre and for volunteers to run it. Nottinghamshire County Council have now shown an interest in the venture, as has the new vicar. Looking for artefacts to put on display there. Documentation, leaflets etc, and anything with a Mayflower connection. Barry Bowles confirmed he would email Sheila Firth to let us know if they needed any volunteers, and he left the meeting at 8.15 pm.

Graham Robbins sent his thanks from the show committee to everyone who had helped with the Scrooby Village Show, and Barry Bowles for securing a grant from the Council towards the costs of the show.

Meeting closed at 8.45pm

Next meeting Monday 10 October 2011 7.30pm Scrooby Village Hall

Minutes of Scrooby Parish Council Meeting Monday 10 October 2011

SCROOBY VILLAGE HALL

1. PRESENT

Councillors: Ed Marshall - Chair, Heidi Robbins, Matt Pollard, Christine Bailey, Barry Bowles, Mark Firth, James Arrowsmith, Dennis Marshall

Clerk: Sheila Firth

Graham Robbins - Scrooby resident

2. Apologies

None

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Mark Firth, seconded by Matt Pollard.

4. Matters Arising

Idle Valley Nature Reserve Visit - Sheila Firth to email Di Fisher with our thanks for a thoroughly enjoyable trip on the 1 October.

Application for Improvement Scheme Funding - the Parish Council has applied for 750.00 towards the tree sculpture and 7,000.00 towards repairs to the play area fence. Sheila Firth had received a reply thanking us for our application, at time of meeting we had not arranged a site visit to appraise our application.

NALC - do we want to be members of NALC? Ed Marshall to look at their website to see the advantages/disadvantages of membership.

New planning regulations - Ed Marshall to investigate.

5. Correspondence

Ed Marshall suggested that the tip at Rossington is the best one to use whilst the Hallcroft tip is closed.

A letter was received about grit bins and bags of salt for purchase from NCC. A decision was made not to purchase a grit bin at a price of 150.00 each. Sheila Firth to investigate appointment of a Snow Warden for Scrooby and to contact Don Skelton and Pete Dunstan about clearing snow with tractors.

A notice was received from Worksop Masonic Club re the Remembrance Service & Lunch to be held on the 6 November 2011. It was decided not to send a representative from the Parish Council this year.

A letter was received from the Boundary Commission for England, the contents of which will not affect Scrooby, our MP will still be John Mann.

6. District Councillor's Report

Barry Bowles reported that the Maternity Unit will remain in Bassetlaw Hospital. Also, Retford continues to maintain a retained fire crew.

7. Finance Report

Dennis Marshall noted in his report that Scrooby Village Hall is currently spending more than it is bringing in. This could be due to the August break and the courses that are usually held there being finished.

Graham Robbins hired the Village Hall last week for 8.00 per hour (out of village rates) and said he was very pleased with the facilities. Could we perhaps attract more business users, at a higher rate, to attract more revenue? Ed to put an advert for the Village hall in the Star. Two cheques were signed of.

8. Police Report

Nothing received from the Community Police Officer, but Christine Bailey reported that her neighbours on Mayflower Avenue had had their bike stolen. At Heidi Robbins' house, a bike had been stripped of fittings and the doors left open to the salting house in the garden. The CPO had previously requested that all matters be reported. Matt to contact the CPO and report these incidents.

9. Planning & Village Plan

Nothing to report.

10. Play Area

Matt Pollard to fix the ladder rung. Mark Firth investigated cycle racks. He handed round information he had to the Council, and would send round website details for everyone to look at.

11. Village Hall

Bawtry Cinema Club recently used the Village hall when their ceiling fell down. They brought 40 plus people, they reported that they loved it and all the facilities, and may well use it again. Graham Robbins asked that hire of the hall which also wanted use of the licence should be sanctioned by two Parish Councillors rather than himself as licensee. Use of the bar approved for the annual show and monthly cinema. Bar also approved for the ad hoc PTA meeting on the 8 November.

12. Village Environment

Nick Scholey had spoken to Ed Marshall and was supposed to be attending the meeting. He did not attend. Graham Robbins and Ed Marshall looked at the planning application for the quarry. Ed Marshal had been in touch with NCC, the 1999 planning application is the relevant application in this instance. Mr Scholey's plans are unknown, but he does want it to be an amenity area for the village. However the village cannot cope with this responsibility either in terms of the work required or financially. However, according to the planning permission, it is Mr Scholey who has to turn the quarry into an amenity area for the village once he has finished extraction, and he will still own and be responsible for the land.

Several main issues were identified:

  • How to keep children from swimming in the lake there.
  • Pumping - without pumping out, the water level will rise naturally.
  • In order to make a nice walkway, we need to legitimise the path alongside the railway rather than across the field.
  • Christine Bailey commented that we would only be getting half the quarry anyway, and people are now using quads and motorbikes up there.

We need to clarify what Mr Scholey actually proposes to do with the quarry. Ed Marshall will ring Mr Scholey this week, to say we would appreciate hearing his current proposals, and to look at them in context at the quarry. The land is actually owned by Aucklands, with the mineral rights to Serlby. Barry Bowles said that if we are concerned that Serlby is going against his permissions, we should inform the Environment Officer who will investigate thoroughly and ensure that the land is restored accordingly.

13. Neighbourhood Watch Scheme

Nothing to report, but there is now a new portal where residents can register crimes and concerns. Matt Pollard to email the link round.

14. Pilgrim Fathers Society

There is a Pilgrim Fathers Society meeting at 10.30 am on the 10 November in the Village Hall, looking a funding and resources for the Visitor Centre.

15. Any Other Business

1. Matt Pollard requested that we attach an Outstanding Action list to the back of the minutes each month, where any action to be taken by a Councillor can be noted down.

2. A New Years Eve party was suggested to be held at the Village Hall, Matt Pollard and Mark Firth to sound out interest in the village.

3. Re the Caravan Site - Christine Bailey has been spotted on Saracens Lane, and it has been assumed that she is "spying"! The cabins on the site are connected to the mains services and appear to be permanent. Matt Pollard will speak to Planning to see what the situation is regarding use of the caravan site, mentioning that "concerns have been raised at the Parish Council Meeting".

Meeting closed at 8.55pm

Next meeting Monday 14 November 2011 7.30pm Scrooby Village Hall

Minutes of Scrooby Parish Council Meeting Monday 14 November 2011

SCROOBY VILLAGE HALL

1. PRESENT

Councillors: Ed Marshall - Chair, Heidi Robbins, Matt Pollard, Christine Bailey, Barry Bowles, Mark Firth, Dennis Marshall

Clerk: Sheila Firth

2. Apologies

James Arrowsmith

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Heidi Robbins, seconded by Matt Pollard.

4. Matters Arising

Ed Marshall to contact NALC and to consult the new planning regulations

Mark Firth has been appointed as snow warden for Scrooby, he has five bags of salt, a high visibility jacket and a snow shovel at the Old Vicarage.

Ed Marshall to try and place a new advert in the Star extolling the Village Hall as a venue for hire. It was decided that the proposed New Year Party at the Village Hall would not be going ahead.

Caravan site: Matt Pollard spoke to the owner. He says the vans in question are not occupied full time, the chalets on there belong to him and he uses them. He says he is operating within guidelines and would not do otherwise. Barry Bowles asked if it was worth asking the Planning Department to do a spot visit? Dennis Marshall asked what the remit was of the site owner, and Barry Bowles said he would speak to the Planning Department to find out, and take it from there. The owner has three or four vans of his own, but there are more than that on the site that appear to be in use all the time.

5. Correspondence

A letter was received from The Village Notice Board Company with information about new Coated Aluminium notice boards, Ed Marshall will speak to Sheila Place about obtaining a contribution towards a new notice board for outside the Village Hall. He will also speak to Michael tag, who deals with village boards and signs in conservation areas.

6. District Councillor's Report

Barry Bowles confirmed there were no planned closures of any fire stations or police stations in Bassetlaw. One of the Retford fire crews will be moving to Worksop, but we will still have one full time crew and one retained crew. In his brief overview of the new structuring of the fire service locally, he confirmed we will still have the same numbers of fire crew.

7. Finance Report

Dennis Marshall confirmed we are still within budget for the Village Hall, although he has still not received the report from the accountants. Two cheques were signed off.

8. Police Report

Nothing to report, although we have not heard from the PCO.

9. Planning & Village Plan

Nothing to report. Ed Marshall to look at new planning regulations.

10. Play Area

Matt Pollard has repaired the ladder rung and playhouse climbing frame. James Arrowsmith has repaired the netting. A representative from Nottinghamshire County Council is coming out on Friday this week to view the area round the proposed tree sculpture and play area fence with regard to the recent grant application.

11. Village Hall

We have not yet received the invoice from the plumber, this will be checked with James Arrowsmith.

12. Village Environment

In regard to the Quarry restoration, the new grass is growing well and the area is looking much better. Ed Marshall will speak to Mr Scoley before the next meeting in regard to future plans.

Mark Firth will forward the letter from the Lions about the available trees again and we will make a village plan about where to place them. The hedge put in two years ago in Mill Lane has partly failed, we need a new incentive to prevent fly tipping. Ed Marshall will make enquiries with regard to repairs to the wire fence, and with regard to closing of Mill Lane.

13. Neighbourhood Watch Scheme

Matt Pollard set up the new Neighbourhood Watch link on the computer. In September there were four crimes reported, as against 96 in Harworth. Matt suggests that everyone gets registered in the link so we can report any incidents that happen.

14. Pilgrim Fathers Society

Barry Bowles informed PC that, provided the Society gets a grant from the County Council, they can go ahead with the visitor centre and they hope to open in the Spring of 2102. However, the Church has said that they would wish to see the full propositions for the visitor centre, including materials proposed for use in the church, colour schemes etc., before they would be willing give final approval. However, the grant money would be required before there were funds to be able to make such a presentation, so at the moment the Society seems to be in a Catch 22 situation.

15. Any Other Business

Heidi has had two complaints re the grass cutting and hedge cutting in the village:

1. North Notts Landscapes cut the grass and eave the cuttings everywhere, they also cut the grass too short.

2. A resident at the bottom of Dog Lane said that North Notts Landscapes cut the grass and hedges down there and left the cuttings and sticks all over the place. Some damage was caused to children's bikes because of it. We need to ask North Notts Landscapes that they tidy up after strimming , and to check locations for cutting before the next cutting season starts.

Meeting closed at 8.45pm

Next meeting Monday 12 December 2011 7.30pm Scrooby Village Hall.

Action List

  • Ed Marshall to contact NALC to see if it is worth us joining
  • Ed Marshall to consult Planning Regulations
  • Ed Marshall to place a new advert with the Star extolling the virtues of the village hall
  • Ed Marshall to speak to Sheila Place about a contribution towards the new notice board, and to speak to Michael Tag about notice boards and signs in conservations areas
  • Ed Marshall to contact P. Scholey in regard to quarry restoration.
  • Barry Bowles to speak to the Planning Department about the remit of the caravan site owner and ask if it is worth him doing a spot visit to establish the position
  • Mark Firth to forward Lions email re trees to Heidi Robbins

Minutes of Scrooby Parish Council Meeting Monday 12 December 2011

SCROOBY VILLAGE HALL

1. PRESENT

Councillors: Ed Marshall - Chair, Heidi Robbins, Matt Pollard, Christine Bailey, Barry Bowles, Mark Firth, Dennis Marshall, James Arrowsmith

Clerk: Sheila Firth

2. Apologies

None

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Heidi Robbins, seconded by Mark Firth.

4. Matters Arising

NALC - Ed Marshall contacted Mrs Ogilvie re membership. She suggested it would be a good idea for us to join. Membership would run from April 2012, and would cost 39.00 per year plus 16p per person on the electoral role, (40.00) which would come to 79.00 per annum, for which we would get:

  • Independent legal advice on any legal matter
  • Training for councillors, chairmen and clerks. They would register us as a quality parish council
  • They would keep us abreast of current issues and information for parish councils

Matt Pollard suggested we contact other parish councils who are members already, and find out if there is any benefit for us in membership. It was agreed that we would join NALC for one year and review the matter in April 2013.

Caravan site - Dennis Marshall spoke to the enforcement officer, who said a response was in progress, and was awaiting a reply. The enforcement officer is now handling the matter. Any further issues relating to the caravan site are to be dealt with under Planning.

5. Correspondence

A letter was received relating to the closure of Bawtry Library. In order for it to remain open and run as an independent library service it will need 16,000.00 to start it off. Ed Marshall suggested we put a notice in the STAR to see if anyone had any views on that, and if so to contact the parish council with their views. The clerk to contact the STAR with a notice to ask the village residents for any opinions on whether we should make a donation.

6. District Councillor's Report

Barry Bowles said the village grant is currently up for review in all cases, although there is nothing definite yet. He also wondered about the village notice boards, and whether we were wishing to apply for funds, as there was still funding left. Mark Firth mentioned bike racks for the village hall.

7. Finance Report

Dennis Marshall went through his finance report. He confirmed payment of the clerk's wages for the last quarter. There were still some outstanding cheques from the Guides and Scouts. The insurance has increased slightly from last year. We are still waiting for the STAR invoice. We were still waiting for the invoice from the plumber. There were no cheques to sign.

8. Police Report

A burglar was caught after a break in in the village. Matt Pollard spoke to the CPO, who gave him forms for people to fill in to sign up to the new Neighbourhood Watch link. Mark Firth to circulate the email from the CPO to the rest of the committee. We can also contact the CPO on her mobile number to report incidents.

9. Planning & Village Plan

Anything related to the caravan site is now to be dealt with under Planning and Village Plan.

Ed Marshall felt that the planning regulations he was to look at related to the conservation area in the village, but what was included in the conservation area, and should anything be removed? He could not think of anything in the conservation area that ought to be changed.

Are we all signed up to the Code of Practice? Clerk to check if all members have signed up to the code of practice, and to consult the Bassetlaw website for help in obtaining a template document.

10. Play Area

The representative from Bassetlaw Council liked our application for funding for the play area fence and the tree sculpture, she said it had merit. She suggested she would prefer a wooden fence instead of a metal one for the play area, but that was just her opinion. It will be March 2012 when we should hear if we were successful in our application, and how much we will get.

11. Village Hall

Mark Firth to investigate bike racks.

James Arrowsmith will chase up the outstanding invoice from the plumber.

Re the notice board - the funding would not be available until March 2012, we should apply for a grant then.

12. Village Environment

Grass cutting - do the cutters need to be told what to cut and where to cut? Some householders do bits of it themselves, perhaps we should ask if people want it done or whether they wish to continue doing it themselves. We should ask the cutters to pick up the grass cuttings and sticks when they have finished - this should be raised when we speak to the cutters to negotiate the new contract for the coming year.

The quarry - Ed Marshall has spoken to Mr Scoley, who suggested leaving the quarry alone until spring when the grass has grown in and the place is looking a bit better. It was discovered that swimmers were gaining access to the quarry via the old railway track, but there has been no sign of quad bikes on the quarry recently.

Ed Marshall will make enquiries about repairs to the fencing down Mill Lane.

Mark firth forwarded the email to Heidi about the free trees offer from the Lions. Anne Robbins will do a tree planting plan for the village to be forwarded to the Lions.

13. Neighbourhood Watch Scheme

Mark Firth reported that the middle upstairs window at Belmont had been shot through. The CPO had investigated it, but could not say for definite that it had been a pellet.

14. Pilgrim Fathers Society

On the same day that the Parish Council received a visit from Bassetlaw Council re the tree sculpture, the Pilgrim Fathers Society received a visit from them about funding for the proposed visitors centre. They are also awaiting a reply.

15. Any Other Business

Izzi Marshall proposed a Christmas present for the Village Hall cleaner, perhaps a bottle of wine or some flowers. This was agreed.

Matt Pollard pointed out that the traffic in Bawtry is getting increasingly worse. There are currently no traffic lights on the T-junction on Tickhill Road. Matt Pollard suggested he would speak to someone at Bawtry Council as an interested resident so see if they had any suggestions or proposals.

Meeting closed at 8.45pm

Next meeting Monday 13 February 2012 7.30pm Scrooby Village Hall.

Action List

Ed Marshall to look at getting the fence on Mill Lane repaired.

Mark Firth to contact the STAR re Bawtry Library.

Mark to contact STAR re Village Hall advert