Scrooby Parish Council 2012

MINUTES OF SCROOBY PARISH COUNCIL MEETING Monday 13 February 2012

SCROOBY VILLAGE HALL

1. PRESENT

Councillors: Ed Marshall - Chair, Heidi Robbins, Matt Pollard, Christine Bailey, Mark Firth, Dennis Marshall, Ann Robbins - Scrooby Gardening Club.

Clerk: Sheila Firth

2. Apologies

James Arrowsmith, Barry Bowles

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Heidi Robbins, seconded by Christine Bailey

4. Matters Arising

NALC - Ed Marshall to contact NALC re membership for one year. Mark Firth put an advert in the STAR about Bawtry Library's request for funding, but received no responses from Scrooby residents. No invoice has yet been received yet from the plumber.

5. Correspondence

A letter was received regarding entries for Best Kept Village competition. It was decided that entry should be considered so the correspondence was passed to Gardening Club for their opinion.

Bassetlaw Spring Clean - the children of the village will take part in this as a litter pick during the Easter holidays. HR to arrange.

Matt Pollard brought in some information he had obtained about signs and notice boards, which he will retain for the present.

6. District Councillor's Report

Barry Bowles was not present so there was no District Councillor's Report.

7. Finance Report

Dennis Marshall presented his report. It is possible that the Village Hall may run at a small loss this year. However, the 'Uniforms' - Explorers, Scouts, Cubs, Beavers, Brownies and Rainbows - continue to use it regularly, and the new Zumba Class is filling the hall on a Tuesday evening. The committee discussed whether we should consider an increase to hire rates for enterprises such as the Zumba class, in the next financial year. It may be possible to charge the Cinema Club for the hire of the hall. Some information on how the current rates compare with other local Village Halls would be useful.

8. Police Report

Mark Firth circulated the email from the CPO to the rest of the Parish Council. All police numbers for Nottinghamshire are available in the STAR.

9. Planning & Village Plan

No new applications

10. Play Area

Nothing has been heard yet from Bassetlaw Council about whether our application for funding for the play area/fence was successful.

The petanque court - Matt Pollard has some prices for new oak sleepers, limestone for drainage, pea-gravel and hire of whacker-plate - 470.00 for the lot. The court could be made in a couple of weekends. All members voted in favour of the petanque court being funded and constructed by the end of March.

11. Village Hall

Ed Marshall had received a letter from the Performing Rights Society requesting payment for the music licence. The letter was passed to Dennis Marshall for payment.

There will be no Scrooby Cinema Club film this month as the projector is away for repairs.

12. Village Environment

Mark Firth circulated the emails received re tendering for the grass cutting in the village. A walk round the village was proposed for Saturday morning, to decide what needs cutting and where to produce a plan for the coming year.

The phone box has now been disabled by BT so that it will only make 999 calls. The village will apply to adopt the phone box in accordance with the BT scheme. The fee is 1.00and BT will continue to maintain the power supply for at least two years.

13. Neighbourhood Watch Scheme

The CPO left some forms with Matt Pollard, to use for reporting incidents, or the link to the Neighbourhood Watch website can be used.

14. Pilgrim Fathers Society

Nothing to report.

15. Any Other Business

  • Nottinghamshire County Council representatives will be visiting Scrooby on Wednesday 15 February - The cheque for the new Christmas tree will be handed over then.
  • Ann Robbins presented the tree planting scheme she had prepared for the village, highlighting proposals for solutions to the problem of Mill Lane and the deterioration of the fences. It was also suggested that more Scots Pines could be planted at the Whinz. During this presentation, Heidi Robbins mentioned perhaps repairing the fence to the West Whinz to prevent vehicles and caravans from using it. It was agreed that the tree planting scheme was a very well presented and valuable document. It was proposed that the plan should be delivered to each house in the village in order to gain general village approval.

Meeting closed at 9.00 pm

Next meeting Monday 12 March 2012 7.30pm Scrooby Village Hall.

Action List

  • HR to arrange litter pick.
  • MP to progress the petanque court
  • JA to chase the plumber's bill
  • EM to find out who the tree preservation officer for Bassetlaw is, so that the Scots Pines can be preserved.

MINUTES OF SCROOBY PARISH COUNCIL MEETING Monday 12 March 2012

SCROOBY VILLAGE HALL

1. PRESENT

Councillors: Ed Marshall - Chair, Heidi Robbins, Matt Pollard, Christine Bailey, Mark Firth, James Arrowsmith, Barry Bowles (District Councillor).

Clerk: Sheila Firth

Scrooby Residents: Ann Robbins - Scrooby Gardening Club, Dennis West, Bill Arrowsmith, Barbara Hubbard, Steve Fenning, Charlotte Arrowsmith, Beryl Dickens.

2. Apologies

Dennis Marshall.

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Heidi Robbins, seconded by Mark Firth.

4. Matters Arising

Thursday 12 April is Bassetlaw Spring Clean - children from the village will be encouraged to pick litter, the Village hall will be open for children and parents, bin bags and gloves will be provided and a snack and drink for the children.

5. Correspondence

The only correspondence related to NALC, this has been dealt with.

6. District Councillor's Report

Barry Bowles read out the rural areas budget for 2012/2013, nothing in it would appear to benefit the village environment. The contract for the Rural officer for Bassetlaw has been cancelled, therefore there will no longer be any rural community grants. Barry Bowles confirmed that the Rural Community Grant Fund and the Parish Council Concurrent Grant Fund have been retained for 2012/2013, however both of these will be reviewed with regard to 2013/2014. (see attached report).

7. Finance Report

Dennis Marshal was not present at the meeting so no report was presented.

Cheques received:

  • 29.29 received from BDC for the use of the Village hall during the NCC visit.
  • 275.00 was received for the Christmas tree from the Gardening Club.

Cheques are to be issued in regard to:

  • NALC membership fees for 70.44
  • The STAR magazine two years' contribution 270.00.
  • Ranskill Primary School for 22.50 to purchase DARE teeshirts.
  • Kayser for railway sleepers for the petanque court for 310.80.

The question of whether to raise the rates for hire of the Village Hall was discussed. This would be considered when final figures for income during the current financial year were available.

8. Police Report

No report.

9. Planning & Village Plan

Ashlea application - The PC raised no additional objections following our concerns raised in March 2011. This letter was re-submitted to BDC Planning Dept.

10. Play Area

A safety survey of the play area has been conducted but there is no report to hand at present.

11. Village Hall

The Scrooby Cinema will be operational again as of next Sunday.

Invoice from the plumber for repairs not yet received.

12. Village Environment

Quarry Reinstatement: No further contact had been made with Mr Scoley of Rotherham Sand and Gravel in regard to the quarry re-instatement. A meeting will be arranged during the Spring.

Dennis West enquired if the village was taking over the quarry. No such proposal has been received.

Village Signs: Heidi Robbins reported that the Scrooby signs at the South entrance to the village had been removed for repair as they had been defaced.

Sheila Pace at NCC had confirmed that NCC would consider improvement schemes such as new lamp posts or improved village signage. This requires the PC to submit a scheme, as yet as no plan has been finalised.

Mill Lane: Dennis West raised the issue of Mill Lane in regard to the condition of the road surface, also the overhanging willow branches and hedges. Barry Bowles confirmed that, as District Councillor, he can request Nottinghamshire County Council or Bassetlaw District Council to contact the property owners on Mill Lane and advise them to cut any overhanging trees, alternatively BDC will take the necessary action and invoice the owner for the work done.

It was confirmed that the condition of Mill Lane was the responsibility of NCC Highways Department. It was decided that no action was necessary as yet. Matt Pollard and Mark Firth to take some photographs of the conditions on Mill Lane and report back to the next meeting.

Tree Planting: Ann Robbins was in attendance, following her presentation of a tree planting scheme for the village at the last meeting. A copy of the plan had been distributed to all homes in the village, so everyone would be informed as to the proposals. All the members of the public at the meeting were attending to discuss the proposed tree plan.

The planting scheme for the Croft was agreed. Steve Fenning mentioned that it would be necessary to ensure that windfall fruit from the new trees round the play area are regularly collected, to prevent wasps becoming a problem and that the new hedges should be maintained at a safe height.

It was queried whether there were too many trees planned for the South East corner of the Croft. As required, the Gardening Club will take advice on suitable species and any problems in regard to invasive roots and tree disease.

Dennis West was concerned about who would pay for any new fencing or hedging and whether this would lead to an increase in Council Tax. Barry Bowles explained at some length to Mr West that this improvement to the village amenity would not lead to any increase in Council Tax. There is in fact a budget specifically for the environment. This was very helpful.

Ann Robbins' plan was approved, and the Council thanked her for her hard work. It was decided that the plan should go ahead and the Gardening Club should approach NCC about available funding for tree planting.

Ed Marshall is to enquire of the Local Drainage Board as to the access they need to the Whinz, before any new hedge or fencing is installed at their previous entry point...

It was confirmed that the Gardening Club do not wish to enter Scrooby for the Best Kept Village award, as it would mostly involve bedding plants and hanging baskets which would be high maintenance It was felt that time, money and effort was better spent on maintaining the existing long term planting schemes in the public areas of the village.

Grass Cutting: Ed Marshall and Matt Pollard had canvassed village opinions on which areas required grass cutting by the Council and which did not. Three areas were identified where individuals would do the grass cutting: Triangle area by the post box, the bank at the Old Vicarage and the grass verge at the North corner of Low Road outside Sunny Brook.

North Notts have quoted 95.00 per cut. Ed Marshall will contact them to confirm the grass cutting for 2012.

13. Neighbourhood Watch Scheme

Matt Pollard has a supply of forms for Alerts Direct, if anyone has anything to report, they can obtain one of the forms, fill it in and return it to Matt Pollard.

14. Pilgrim Fathers Society

The Pilgrim Father's Society had received a letter from NCC regarding a decision whether or not to fund the setting up of the Visitor Centre.

At the end of March, the Guardian will be running an item on the Pilgrim Fathers and on Scrooby. There is soon to be a film released in the USA about the Pilgrim Fathers and Scrooby, and the PFS hope that this will encourage Americans to visit their roots.

Bookings are already being taken for the visit to Scrooby being arranged from London during the Olympics, this is proving popular.

Barry Bowles will be meeting the Vicar shortly to get her final opinions on the proposed Visitor Centre.

15. Any Other Business

None

Meeting closed at 9.05 pm

Next meeting Monday 2 April 2012 7.30pm Scrooby Village Hall.

MINUTES OF SCROOBY PARISH COUNCIL MEETING

Monday 2nd APRIL 2012 PILGRIM FATHERS - SCROOBY

1. PRESENT

Councillors: Ed Marshall - Chair, Matt Pollard, Christine Bailey, Mark Firth, James Arrowsmith, Dennis Marshall, Barry Bowles (District Councillor).

Clerk: Sheila Firth

Scrooby Resident: Dennis West

2. Apologies

Heidi Robbins

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Mark Firth, seconded by Matt Pollard.

4. Matters Arising

There was an amendment to Section 6 of the District Councillor's report - reference to the Rural Officer was removed, the Rural Community Grant Fund is actually the District Councillor's Grant Fund.

5. Correspondence

Notice was received about the Anglian Water hosepipe ban, coming into force on 5 April 2012, prohibiting the use of hosepipe for car washing, ponds, watering gardens, with a possible fine of up to 1,000.00. It was agreed to post notices in the village to make the residents aware of the restrictions.

6. District Councillor's Report

Nothing to report.

7. Finance Report

Dennis Marshal presented the final report of the financial year. As the Village Hall is currently not quite generating sufficient income to offset the costs , consideration could be given during the next financial year to increasing the hire rates for the Village Hall.

Two cheques were signed.

8. Police Report

Nothing to report.

9. Planning & Village Plan

Ashlea application - Dennis Marshall pointed out that an amended drawing was filed in 2003 which gave permission for a two storey building. This was later amended for change of use from cattery to dog kennel and living accommodation. A retrospective planning application was filed in 2010. It was agreed to review the 2003 drawing for Ashlea under planning number 42020012. Ed Marshall pointed out that originally the application was for a kennels, which was objected to on grounds of noise, and Dennis Marshall confirmed it had been in use as a kennels now for some time.

10. Play Area

A note was received from Heidi Robbins, that new bark chippings were needed for under the springy chicken. The purchase was agreed and the invoice will go to Dennis Marshall. She had received the report on the play area which was mostly good. She will submit the report at the next meeting.

The litter pick to be carried out by the Scrooby children will take place on 12 April 2012.

11. Village Hall

Invoice has been received for the plumber and payment made by cheque.

Mark Firth indicated that he was to organise a Table Top Sale for Sunday 6 May 2012 with proceeds going to the Village Funds.

It was agreed to discuss the cost of hire of the Village Hall at the next meeting.

12. Village Environment

a) The village signs have not yet been replaced to the south of the village. Barry Bowles suggested we speak to Michael Tagg about village signs, he has been helpful with signs for other villages locally.

b) Re Mill Lane trees, the owner of the property with the overhanging trees has agreed necessary works with Notts CC Highways and most of the work is already completed. Notts CC are considering reinstating the "Not Suitable for Motor Vehicles" status on Mill Lane. ECM will prepare a note on Mill Lane for Mr. West.

c) James Arrowsmith had received a note from a parishioner, stating that in 2009 a preservation order was ordered for the Scots pines on Mill Lane. Ed Marshall will make inquiries at BDC. Ed Marshall to speak to Notts C.C Highways in regard to Mill Lane, and also to the Internal Drainage Board regarding their access requirements to the Whinz.

d) The village is proceeding with the action to adopt the telephone box on Chapel Lane.

13. Neighbourhood Watch Scheme

Matt Pollard informed that the Notts Alert system is now in place and has taken over from the ring round system.

14. Pilgrim Fathers Society

The article in the Guardian about the Pilgrim Fathers has not yet appeared.

The Society are still waiting for the grant application to be determined.

The film Monumental is out in USA now and getting good reviews, a trailer for it can be viewed at monumental.com.

15. Any Other Business

James Arrowsmith prepared an abridged version of the last minutes for the STAR, and should be sent to the STAR by 15.04.12.

Barry Bowles will check on Ashlea planning and find out who is the Tree Preservation Officer for Scrooby

Meeting closed at 8.40 pm

Next meeting - AGM Monday 14 May 2012 7.30pm Scrooby Village Hall.

MINUTES OF SCROOBY PARISH COUNCIL MEETING

Monday 14th May 2012 SCROOBY VILLAGE HALL

1. PRESENT

Councillors: Ed Marshall - Chair, Heidi Robbins, Matt Pollard, Christine Bailey, Mark Firth, James Arrowsmith, Barry Bowles (District Councillor).

Clerk: Sheila Firth

2. Apologies

Dennis Marshall

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by James Arrowsmith, seconded by Matt Pollard

4. Matters Arising

The Anglian Water hosepipe ban is still in force, notices had been put up around the village informing residents of this.

5. Correspondence

Mark Firth to send abridged minutes of last and future PC meetings to the STAR for publication.

No formal notification has been received re the planning application for Ashlea.

Parish Clerk to attend meeting the PC meeting on 30 May 2012 at Retford Town Hall.

Re: the NALC letter - matter to be monitored online.

Notice had been received re a proposed Parish Lengthsman position - this person will walk the village area and check on the local environmental conditions, such as signage, drains, trees etc. NCC will inform us if we need to appoint a Lengthsman.

6. District Councillor's Report

Barry Bowles confirmed that following the recent District Council meeting, the concurrent grants for the Parish Councils would stay in force for the coming year.

7. Finance Report

Nothing to report.

8. Police Report

Nothing to report.

9. Planning & Village Plan

We are still waiting to hear about Ashlea planning permission.

10. Play Area

Heidi Robbins agreed to obtain some more bark chippings for the play area.

The recent Playground report also suggested that some screws required tightening and some boards need replacing as gaps between the existing supports are too wide. Matt Pollard and James Arrowsmith agreed to attend to repairs.

Heidi Robbins is to go on a course this Friday for Playground Inspection.

We were unsuccessful in our application for a grant for the playground fence and tree sculpture. Clerk to contact NCC to find out reasons.

11. Village Hall

The recent table top sale raised 72.00 for Village Hall funds.

Heidi Robbins suggested we do a pdf brochure to promote the use of the village hall amongst local businesses and email it out to targeted businesses.

Heidi Robbins also agreed to produce a full page advert for the STAR. It was also agreed to advertise it more extensively on the village website. New rates to be charged from 1 June 2012, and block bookings would receive a discount.

Mark Firth suggested charging 7.50 per hour for local hire, 9.50 for hirers from outside the village and 12.00 per hour for business hire. Local charity groups e.g. Scouts to remain at 6.00 per hour.

Mark Firth suggested smartening up the Village Hall - move the curtain poles if they are not in use. James Arrowsmith wanted to reinstate the curtains for the Cinema Club. Village Hall refurbishment will be re-visited at the next meeting.

12. Village Environment

Mark Firth raised concerns that cars are once more being parked on the footpath outside the car salesroom on Great North Road. Barry Bowles said that this was possibly not just a "parking offence" but "leaving a vehicle in a dangerous position", because it is on a footpath. We will take photos and monitor the situation over the next few weeks. Clerk to notify police about the matter and ask them to have a word with the owner.

The enquiries from the person enquiring about the use of the Whinz have been dealt with.

Village signs at the South of the village have been replaced.

The gaps in the fences on both sides of the Whinz need repairing to stop parking and dumping. It was suggested that we could repair it ourselves with wooden posts and wire.

James Arrowsmith to measure up the requirements for materials.

Although we were unsuccessful in obtaining a grant, the playground fence still needs repairing. It was agreed that we would get a renewal quote for repairing it ourselves, and perhaps plant some hedging in as well. We need to get three quotes for the repairs and then raise some money. It was agreed to raise the matter with BDC about the fence and the tree sculpture as this is supposed to be a tourist area and it needs to look attractive and well kept. Barry Bowles pledged 100.00 to that project for hedging trees.

Ed Marshall will speak again to Mr Scoley of Rotherham Sand and Gravel about entrances to quarry.

Ed Marshall felt it was not worth pursuing what happened to the trees at the side of the railway, but he felt it a good idea to get the Scots Pines preserved, , he has spoken to the tree preservation officer at BDC who felt it was a good case for consideration.

13. Neighbourhood Watch Scheme

Matt Pollard advised that the Notts Alert system is now working well and the ring round system has been completely replaced.

14. Pilgrim Fathers Society

Barry Bowles informed that the Pilgrim Fathers Society were unsuccessful in their grant appeal, but were hopeful for next year. Sue Allen should have approached Izzi Marshall by now about replacing the boards in the Village Hall, with something more accurate, up to date and colourful, for the increasing numbers of American visitors to read.

Re the article in the Guardian, it appeared in one of their supplements. Barry Bowles provided a link to the website.

The Michael Wood series begins on TV on the 25 May. Barry Bowles is trying to obtain a DVD of the footage shot in Scrooby.

15. Any Other Business

The petanque court will be built on Sunday. Matt Pollard requested a cheque for 42.00 for the materials for the petanque court.

Meeting closed at 9.00 pm

Next meeting Monday 11 June 2012 7.30pm Scrooby Village Hall.

Minutes of Scrooby Parish Council Meeting

Monday 11th June 2012 Scrooby Village Hall

1. PRESENT

Councillors: Ed Marshall - Chair, Heidi Robbins, Matt Pollard, Christine Bailey, Mark Firth, James Arrowsmith

Clerk: Sheila Firth

2. Apologies

Dennis Marshall, Barry Bowles (District Councillor)

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Heidi Robbins, seconded by Christine Bailey

4. Matters Arising

None

5. Correspondence

A Pilot Lengthsman Scheme has been proposed for Bircotes and interested neighbouring parishes. The Clerk and ECM will attend a meeting at Bircotes to discuss Scrooby participation.

6. District Councillor's Report

Barry Bowles sent the District Councillor's report.

He advised that NALC will be drafting a new Code of Practice and pecuniary interests. We await the new Code of Practice for discussion at the next meeting.

7. Finance Report

Nothing to report.

8. Police Report

Nothing to report.

9. Planning & Village Plan

No new planning applications had been received.

Ashlea - Retrospective planning Application: ECM and JA had attended the BDC planning meeting on the 23rd May to reiterate verbally PC objections to the unauthorized development. Despite PC objections and support from some DCs, the building was approved. Ashlea has retrospective planning permission for the owner to use the new building for kennels for his own dogs. There was no permission for commercial use or for use as living accommodation. .

House Construction at Five Acres Caravan Park, Gibbet Lane. JA will draft a letter to BDC Planning Department to enquire if this is a permitted build.

10. Play Area

Works not yet done to play area.

Heidi Robbins attended a ROSPA training course on play area safety, and several actions were discussed:

  • A sign needs to be put on the play area fence or gate with the Clerk's phone number for people to use for notification of damage to equipment, injury etc
  • Fence - there is no need for a fence around the playground if the area is not next to a road or a body of water. We should consider the removal of the remainder of the rest of the fence. It was agreed that the Clerk would contact BDC regarding additional dog signage and dog bins.
  • It was agreed that Heidi Robbins would produce a list of safety/jobs being done for the play area, and in future inspection sheets would be maintained, to indemnify us against any possible litigation.

11. Village Hall

Advertising for the VH has not yet been progressed.

Curtains are to be replaced with blackout blinds for the Cinema Club.

12. Village Environment

The fencing at the Far Whinz needs to be replaced by us immediately, with stakes and barbed wire.

The Council will consider replacing the whole length of the fence at the Near Whinz along Mill Lane, a distance of about 250 metres. The options will be to use post and rail or post and wire.

ECM will speak again to the Notts CC Highways Inspector about moving the fence out a little alongside the Near Whinz, and also the possible restriction of traffic on Mill Lane.

JA to speak to contractors to get quotes for repairing Whinz fence.

Quarry - ECM will arrange a meeting with Mr Scoley, Rotherham Sand and Gravel, to discuss the state of the bridle path and access to the quarry. A concern is the use by young people of the quarry lakes for swimming in the hot weather, with consequent hazard and litter.

No communication has yet been received regarding the tree preservation enquiries.

13. Neighbourhood Watch Scheme

No alerts have come through yet other than the car which went through the hedge beside the bungalow on the corner of the main road.

14. Pilgrim Fathers Society

Nothing to report.

15. Any Other Business

Jubilee photograph - Scrooby resident Graham Robbins has been in touch with a photographer who would be willing to take the photo for free and sell the picture to anyone in the village wishing to purchase one.

Matt Pollard requested that the Treasurer check payment of the invoice for the materials for the petanque court to the supplier.

Meeting closed at 8.37 pm

Next meeting Monday 16 July 2012 7.30pm Scrooby Village Hall.

MINUTES OF SCROOBY PARISH COUNCIL MEETING

Monday 16th July 2012

SCROOBY VILLAGE HALL

1. Present

Councillors: Ed Marshall - Chair, Heidi Robbins, Christine Bailey, Mark Firth, Dennis Marshall

Clerk: Sheila Firth

2. Apologies

Barry Bowles (District Councillor), James Arrowsmith, Matt Pollard

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Heidi Robbins, seconded by Christine Bailey

4. Matters Arising

The new Lengthsman Scheme will now be referred to under the Environment section in the Minutes.

Ed Marshall moved to adopt the new Code of Conduct as of 16 July 2012.

Parish Council to undertake the completion and return of the Pecuniary Interests form, originals to be sent to BDC and a copy to be kept on file.

A village photograph is to be taken on the Thursday before the show, 30 August 2012. MF to send notice of this to the Star with the minutes.

5. Correspondence

None.

6. District Councillor's Report

District Councillor Bowles was not present and so there was no report.

7. Finance Report

Dennis Marshall will send out an up to date report with new figures.

Ed Marshall had submitted an invoice for 207.99 from Cameron Craft for ongoing repairs to the Village Hall floor.

The Annual Return was provided by Dennis Marshall, and was agreed.

8. Police Report

No report received.

9. Planning & Village Plan

There were no objections to the planning application for Kirkby House.

Planning Control have been approached to investigate the new house on the caravan park following a letter from James Arrowsmith.

Dennis Marshall had received a communication re the number of caravans being stored on the Saracens Lane caravan site. Dennis Marshall to remind Planning Control re the Saracens Lane caravan site to check permissions and to ensure everything that the usage is in accordance with planning approval.

10. Play Area

Heidi Robbins had contacted several companies about prices for an A4 size sign for the play area. This would cost about 30.00. This is to be placed on the section of the fence to remain. A 5-bar gate is proposed to be placed across from the corner of the Village Hall to the corner of the play area to deter dog walkers and prevent children running onto the road. Opinions to be canvassed about removal of the fence. Heidi Robbins will obtain some bark chippings for the play area floor.

11. Village Hall

As a result of recent extreme weather conditions, two areas of the Village Hall floor have been damaged. Temporary repairs have been effected and an invoice received for the repairs. It has been identified that the back door sticks in wet weather as the wood swells.

The village Hall floor is no longer smooth and complaints have been received. It was debated whether to close the Hall between the 19 & 31 August as there are no bookings, and whether to repair the floor ourselves or use a contractor. Ed Marshall suggested we obtain quotes from three firms for the repairs, and also obtain advice in regard to replacing the floor.

12. Village Environment

Ed Marshall has spoken to parishioners who have raised the issue regarding access to Mill Lane and whether undertaking the extensive bridge repair work was necessary. Ed Marshall read out a draft letter he had prepared to send to Mr Alan Birt at Notts CC Highways. The letter was unanimously approved and would be posted next day.

The phone box is now adopted at a cost of 1.00.

James Arrowsmith, Ed Marshall and Graham Robbins (parishioner) had had a conversation with Mr Scoley (of Rotherhan Sand and Gravel) re the bridle path and quarry and the notes were circulated to the Parish Council. Mr Scoley will ask James Thompson in to do some remedial drainage work by building a ditch and causeway when access is possible. He had not realised that allowing public access to the quarry would attract so many young people (swimming etc). He acknowledged the village cannot take on a lease and manage the quarry. Ed Marshall will speak to the owners of Lound and Daneshill Lakes to find out how they prevent people swimming in their lakes. Eventually, Mr Scoley will continue extraction from the South end of Scrooby Quarrying. A large lake may be formed when the land is reinstated.

Christine Bailey said she had spoken to two men who had been cutting the vegetation blocking the footpath by the stream, they had been unable to get very far as the paths were waterlogged. They will speak to the owner to see why it is blocked and what can be done.

The agreement for the Lengthsman Scheme has been signed and returned.

Dog waste bins - Ed Marshall read out a reply to an email the Clerk had sent to BDC about this matter. It was decided we need three - one on the croft, one at the corner of Low Road and Mill Lane, and one at the church side of Low Road. The Lengthsman could install the bins. He could also fix the fencing at the Whinz.

13. Neighbourhood Watch Scheme

Nothing to report.

14. Pilgrim Fathers Society

Nothing to report.

15. Any Other Business

Nothing to report.

Meeting closed at 8.55 pm

Next meeting Monday 10 September 2012 7.30pm Scrooby Village Hall

MINUTES OF SCROOBY PARISH COUNCIL MEETING

Monday 10th September 2012 SCROOBY VILLAGE HALL

1. Present

Chair: Ed Marshall

Councillors: Heidi Robbins, Mark Firth, Dennis Marshall, James Arrowsmith, Matt Pollard

Clerk: Sheila Firth

2. Apologies

Barry Bowles (District Councillor), Christine Bailey

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Heidi Robbins, seconded by Mark Firth

4. Matters Arising

The Village Show for 2012 was a great success, it was agreed to write to Graham Robbins personally to thank him for organising it. Heidi Robbins announced that 1,076.00 was raised in total. A number of suggestions have been put forward as to possible use of funds. James Arrowsmith confirmed that 1,000.00 has been set aside for next year's show.

Monday 17 September was agreed as the date for the return of Notice of Registerable Interests from Councillors who have not already done so.

Dennis Marshall announced that he intended to resign his position as Treasurer and Councillor. Replacements would need to be found, Dennis Marshall agreed to continue in position of Treasurer until the end of 2012. A notice to be placed in the STAR of vacancy for a Parish Councillor and Treasurer.

5. Correspondence

Notice re concurrent grant, for discussion with District Councillor Bowles.

6. District Councillor's Report

District Councillor Bowles by email raised the issue of despite continuing negotiations, we should prepare for the concurrent grant to discontinue by 2014. Parish Council discussed some options for raising the potential shortfall.

7. Finance Report

The Village hall is slightly overspending. Dennis Marshall mentioned that as we were more aggressively marketing the Village Hall, potentially the situation may arise when someone may wish to hire the Hall at a higher rent on a night when possibly the Scouts or Rainbows would normally use it. It was discussed whether we should prioritise local use over potential, higher income.

Five cheques were signed.

8. Police Report

The new Community Police Officer from Harworth, Dave Airey, arrived at 8.30 pm. Scrooby is covered by the Retford/Harworth Beat, and is officially part of the Bassetlaw West Beat.

He said that one crime had been reported in Scrooby in the month of August, that of the break-in at the Pilgrim Fathers pub. However, crime is decreasing for the sixth year running in Nottinghamshire, while detection is increasing. Dave said he would make sure to include a car or foot patrol of Scrooby and will attempt to attend Parish meetings, when he can. He will send a police report to the Clerk at the beginning of each month for circulation to other Councillors, and also a monthly report to the STAR.

9. Planning & Village Plan

Nothing to report. A reply has not yet been received to our letter of the 3 July 2012 re the new house next to the bungalow on the caravan site on Gibbet Lane.

Nothing to report on the caravan site on Saracens Lane.

10. Play Area

The new notice is now up on the playground fence. The slide was vandalised during the holidays, James Arrowsmith has repaired it.

New bark chippings are down around the base of the springy chicken.

The picnic bench needs staking down Matt and James agreed to do this.

Heidi Robbins now has now produced monthly forms to fill in regarding the condition of the play area.

11. Village Hall

Ed Marshall has received three quotes for repairs to the Village Hall floor.

Of the three quotes received, the Parish Council agreed to use Assured Floors (Shaun) who previously refurbished it in 2003, their quote is 975.00. They would be able to do the work on Thursday 20 and Friday 21 September. There are funds available for the work to the floor. Mark Firth suggested new blinds and removal of the old redundant curtain poles, James Arrowsmith will look at prices for six new blinds.

12. Village Environment

Nothing to report on the quarry. Ed Marshall had asked at Daneshill Lakes how they discourages swimming in their lakes. Their lakes have poisonous blue algae.

The Lengthsman did some work the day before the Village Show. As well as smaller jobs we need to use the Lengthsman for larger jobs such as the play area gate and the Whinz fence. James Arrowsmith is getting quotes for post and rail fencing for the Whinz, and also suggested re-invigorating the tree planting scheme circulated by Ann Robbins.

Mark Firth is to be Snow Warden again this winter. When the bags of grit arrive, one will be kept with James Arrowsmith, one with Heidi Robbins, one with Matt Pollard, the remainder with Mark Firth.

There is a meeting on 18 September 2012 regarding Mill Lane, to involve Sheila Pace and Notts CC Highways, and members of the Parish Council.

13. Neighbourhood Watch Scheme

Nothing to report.

14. Pilgrim Fathers Society

Nothing to report.

15. Any Other Business

Matt Pollard mentioned that Idle Valley Nature Reserve is holding an open day during the last weekend in September, with tree sculpting, that may be useful for the Parish Council to visit.

Meeting closed at 8.55 pm

Next meeting Monday 8 October 2012 7.30pm Scrooby Village Hall

MINUTES OF SCROOBY PARISH COUNCIL MEETING

Monday 8th October 2012 SCROOBY VILLAGE HALL

1. PRESENT

Chair: Ed Marshall

Councillors: Heidi Robbins, Christine Bailey, Mark Firth, Matt Pollard

Parish Residents: Lizzie Cawley & Dougal Cawley

Clerk: Sheila Firth

2. Apologies

James Arrowsmith, Dennis Marshall

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Heidi Robbins, seconded by Matt Pollard

4. Matters Arising

Julie Dunstan had indicated she would be interesting in joining the Parish Council, in response to the advert in the STAR. Discussions will take place at the next meeting about replacing the Treasurer and the Councillor.

5. Correspondence

Some literature had been received regarding adult outdoor fitness equipment, passed to Heidi Robbins to consider. Notice of seismic testing had been received, information passed to Ed Marshall.

6. District Councillor's Report

DC Bowles reported that the matter of the concurrent grant was still ongoing. It would appear that NALC may propose a small reduction now, and no more after that. The precept will need to be set by mid-January, we will need to know before then what the concurrent grant figure is to be.

DC Bowles is to make a donation to the Gardening Club of 100.00 for trees and shrubs for the village.

DC Bowles asked about the new dwelling on Gibbet Lane, it was confirmed that this was without permission and the matter is ongoing.

7. Finance Report

No invoice has been received to date for the repairs to the Village Hall floor.

8. Police Report

DCO Dave Airey attended with Alan Johnson, the new beat officer for the area. No crimes were reported in September 2012 for Scrooby. There were a total of 12 crimes reported in September 2012 for the rest of the beat. There were 11 incidents of anti-social behaviour reported across the beat in September 2012.

They informed the Council that they have Blackberry mobile phones and are happy to take messages on those. However emergencies should still use the 999 or 101 numbers.

Sheds are apparently being targeted in the rest of Bassetlaw - shed alarms are available from Harworth Town Hall for 10.00.

Diesel theft is also a concern, however one of the main offenders in this regard has recently been arrested.

9. Planning & Village Plan

Nothing new to report. The new dwelling on Gibbet Lane is without permission.

10. Play Area

No response had been received to the proposition of moving part of the play area fence and erecting a gate, this matter is ongoing and awaiting an opinion.

11. Village Hall

The floor of the Village Hall has been repaired, invoice not yet received.

A new and properly supplied First Aid box is needed for the Village Hall.

12. Village Environment

Fly tipping is again becoming a problem on Mill Lane, recently tyres, waste food and a mattress have been removed from there. Ed Marshall spoke to a representative from Howards Farms about the mess caused to the verge at the top end of Mill Lane by their extracting carts. They agreed to repair the damage when the ground has dried out.

A meeting had been held with Ian Parker and Sheila Pace about vehicle access to Mill Lane. Several possible solutions were put forward:

  • A sign could be put at the junction of Mill Lane and Great North Road, directing traffic along Great North Road to Scrooby and away from Mill Lane, together with a sign to read "Unsuitable for HGVs".
  • Alternatively, a Prohibition of Traffic Order could be considered, however this could take several months to obtain, and would not necessarily be enforceable by the police.
  • Do not do anything at all to Mill Lane.

This last proposal is the preferred option of Mr & Mrs Cawley, who felt that there was no need to do anything to Mill Lane, and closing it would increase the flow of traffic through the centre of the village. Their concerns were also about the letter from Bassetlaw District Council, which they felt suggested that the intention was to close Mill Lane. It was explained that this was not the case.

As everyone would wish to see the rural character of Mill Lane preserved, Ed Marshall proposed the following options:

  • Do nothing
  • Whatever signs we can legally put up without a Traffic Order, or
  • Traffic re-direction via signs directing traffic to Scrooby along the Great North Road.

An opinion of the village would need to be sought, possibly via a questionnaire in the STAR, and await a response.

Mark Firth to speak to the owners of Rossamead and Belmont, regarding the state of the hedges of these properties and their encroachment into the road.

There was a proposal to purchased an A3 size copy of the recent village photo that was taken, for display on the Village Hall wall. This was agreed.

13. Neighbourhood Watch Scheme

The newsletters are with Matt Pollard for distribution.

14. Pilgrim Fathers Society

It is possible that the proposed Visitor Centre may be moved to the barn behind the Pilgrim Fathers pub. This needs to be progressed.

15. Any Other Business

None.

Meeting closed at 9.10 pm

Next meeting Monday 12 November 2012 7.30pm Scrooby Village Hall

MINUTES OF SCROOBY PARISH COUNCIL MEETING

Monday 12th November 2012 SCROOBY VILLAGE HALL

1. PRESENT

Chair: Ed Marshall

Councillors: Heidi Robbins, Mark Firth, James Arrowsmith, Dennis Marshall

Clerk: Sheila Firth

2. Apologies

Christine Bailey, Barry Bowles

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Mark Firth, seconded by Heidi Robbins

4. Matters Arising

The Parish Council has received four applications for the vacant position of Councillor. The Chairman will interview prospective Councillors.

5. Correspondence

An email has been received from the owner of Belmont about the broken street light on the corner of Chapel Lane. The Clerk had replied by email that we would contact Notts Highways to repair the light.

After receipt of a signed petition regarding the perceived closure of Mill Lane, it was agreed that the Clerk would submit the minutes of the November Parish Council Meeting to the Star in order to maintain transparency on the matter.

6. District Councillor's Report

The District Councillor's report was received, it contained nothing to affect the village.

7. Finance Report

The invoice has now been received for the repairs to the Village Hall floor. The Treasurer's report has been received, the Council is still in funds and nothing unexpected has occurred. Five cheques to be paid out totalling 1,662.60.

8. Police Report

There were three thefts of vehicles in Scrooby during October, including one unlocked vehicle.

9. Planning & Village Plan

Nothing new to report.

10. Play Area

James Arrowsmith has secured the ground anchor for the picnic table.

No opinion has been received on the removal of the play area fence, the Lengthsman to be contacted about the removal of the fence and the installation of the new gate.

11. Village Hall

James Arrowsmith to buy a new First Aid kit and invoice to be sent to the Treasurer for payment.

12. Village Environment

The Chairman to draft a letter to be approved by Notts CC, and solicit opinion via letter in the Star re Mill Lane, proposing the sign for Prohibition of Traffic except for local access.

Matt Pollard to order a village group photograph for the Village Hall.

13. Neighbourhood Watch Scheme

Nothing new to report.

14. Pilgrim Fathers Society

Nothing new to report.

15. Any Other Business

James Arrowsmith had obtained a quote from Derbyshire Fencing at 12.00 per metre for the proposed repair to the fencing on Mill Lane. The length of 250 metres would cost 3,000.00. Instead of this, it was suggested that more bushes and shrubs be planted.

Enquiries had been received about holding a Conservative Party Fundraising Lunch at the Village Hall on 15 December 2012, the Parish Council agreed that Graham Robbins would liaise with the organisers about the use of the bar. This would be the first instance of the Parish Council making case by case decisions of this nature.

Meeting closed at 8.30 pm

Next meeting Monday 10 December 2012 7.30pm Scrooby Village Hall

MINUTES OF SCROOBY PARISH COUNCIL MEETING

Monday 10th December 2012 SCROOBY VILLAGE HALL

1. PRESENT

Chair: Ed Marshall

Councillors: Heidi Robbins, Mark Firth, James Arrowsmith, Barry Bowles, Matt Pollard, (Elaine Gargett, Julie Dunstan, Tony Smith unanimously co-opted)

Scrooby resident: Graham Robbins

Clerk: Sheila Firth

2. Apologies

None

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Heidi Robbins seconded by Mark Firth

4. Matters Arising

The Parish Council now has 2 co-opted members and a new treasurer.

5. Correspondence

SF to contact NCC about the broken streetlight on Chapel Lane again.

Barry Bowles to contribute 150.00 to the Gardening Club for shrubs for the village.

Three emails received by the Clerk to be circulated to the rest of the Parish Council.

Clerk to obtain email addresses for the new members of the Council. New members will need to sign declaration of interest forms.

6. District Councillor's Report

Nothing at the District Council meeting to directly affect Scrooby. A new group is being formed to look at the concurrent grant, which is likely to disappear over the next few years, and how to replace it when it comes to an end.

A communication has been received by Barry Bowles that police officers will no longer be allowed to change shifts in order to attend Parish Council meetings. The new Police Commissioner is now in place, he has appointed a deputy Supervising Committee.

The Chairman explained the concurrent grant and precept to the new Parish Council members.

Chairman to speak to the outgoing Treasurer about the business rates matter before February 2013, and the need to put forward or precept requirement by January 2013.

7. Finance Report

The Parish Council is very grateful for outgoing Treasurer Dennis Marshall?s services to the Parish Council for the last 12 years.

The Chairman outlined the Treasurer?s role to the new members.

A cheque for the Clerk?s wages of 120.00 to be paid out plus postage of 90p.

8. Police Report

Nothing to report. Matt Pollard to speak to Dave Airey about the policy of police attendance of meetings.

9. Planning & Village Plan

Two sets of retrospective planning applications have been received on 5 December 2012 for a bungalow and stables on Gibbet Lane. They were passed to James Arrowsmith to draft a suitable objection by 26 December 2012.

10. Play Area

Carried forward: the ground anchor for the picnic table in the play area.

James Arrowsmith to arrange a meeting with the Lengthsman to explain what works need doing. Clerk to forward Lengthsman details to James Arrowsmith.

Chairman explained the Lengthsman scheme to ne Parish Council members.

11. Village Hall

James Arrowsmith to make a lit of the small jobs that need doing to the Village Hall. The new First Aid kit has been obtained.

12. Village Environment

Mill Lane ? the Chairman?s proposal to deal with this was to accept NCC?s offer to put a sign directing traffic to Scrooby along the main road away from Mill Lane, and a sign to read ?Unsuitable for HGVs? at the end of Mill Lane. All agreed to this course of action.

13. Neighbourhood Watch Scheme

Nothing to report.

14. Pilgrim Fathers Society

Julie Dunstan reported that she had met with Carol, owner of the Pilgrim Fathers. She is happy for the Pilgrim Fathers Society to use the barn as the visitor centre. There are grants and lottery funding available for setting up the exhibition centre.

New research is being carried out into the life of Mary Brewster.

15. Any Other Business

Sheila Pace had brought in a cheque for 100.00 for the OAPs (over 65) Christmas Party, to be held at the Village Hall for Scrooby, Ranskill and Torworth on 5 January 2013. Parish Council to leaflet all over 65s in the village inviting them to the free party.

James Arrowsmith confirmed the church clock is broken ? the Parish Council will contribute to cost of repairs and James Arrowsmith to price up repairs.

Meeting closed at 9.00 pm

Next meeting Monday 4 February 2013 7.30pm Scrooby Village Hall