Scrooby Parish Council 2013

MINUTES OF SCROOBY PARISH COUNCIL MEETING

Monday 4th February 2013 SCROOBY VILLAGE HALL

1. PRESENT

Chair: Ed Marshall

Councillors: Heidi Robbins, Mark Firth, James Arrowsmith, Barry Bowles, Matt Pollard, Elaine Gargett, Julie Dunstan

Clerk: Sheila Firth

2. Apologies

Barry Bowles, District Councillor; Tony Smith

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Heidi Robbins seconded by James Arrowsmith

4. Matters Arising

Clerk to provide Declaration of Interest forms to new Council members.

5. Correspondence

The Lengthsman scheme has been re-evaluated and extended to March 2014.

6. District Councillor's Report

Some funding may now be available for new village signs.

7. Finance Report

The PC had received the application for this year's precept. The PC discussed the precept for 2013-2014 and the figures to be submitted were agreed, proposed by Julie Dunstan and seconded by James Arrowsmith. Chairman and Treasurer to complete and submit the application. The tax base reduction was discussed and figures were agreed, proposed by Mark Firth and seconded by Matt Pollard.

Cheques were to be raised for: Performing Rights Society, 83.14; Film Club VAT 33.20; Notts CC (Sheila Pace) 100.00. Other bills to be paid were: Ilchester Estates 5.00 for rent of croft; Anglian Water rates 71.98 and NALC fees 71.40.

8. Police Report

Two incidents were reported in Scrooby during the month, a break in at the Pilgrim Fathers and a theft of vehicle.

9. Planning & Village Plan

Of the two retrospective planning applications received regarding the stable and barn behind the bungalow on Gibbett Lane, the bungalow was approved but the stable had not yet been adjudicated on.

Bassetlaw Council had been alerted to the fencing being erected at Avonlea.

10. Play Area

The Lengthsman had removed the part of the play area fence as agreed, and will be able to install the gate when one has been obtained. The ground anchor will be installed under the picnic table when the ground has become softer.

11. Village Hall

A new cleaner will need to be appointed after the resignation of the existing one. The boiler has been repaired. Blackout curtains have not yet been obtained. A large scale copy of the village photograph taken in August 2012 is to be ordered by Matt Pollard. The new First Aid box has still to be billed for.

12. Village Environment

The foot/bridle paths to the east of the village are presently in an unusable condition and need to be repaired and made useable. The path alongside the railway is not technically a footpath, can this be adopted as a right of way?

The signs for Mill Lane to be requested and installed.

The village in general and Mill Lane in particular are in need of a litter pick.

The large gap in the Whinz fencing caused by the water board is now being used to drive onto the Whinz by the public. The Lengthsman is to repair the gap with materials provided by the PC. The old concrete fence posts to be removed and new post and wire fencing to be erected. The gorse beside the Whinz footpath needs to be trimmed.

13. Neighbourhood Watch Scheme

Not many Neighbourhood Alert emails are being received.

14. Pilgrim Fathers Society

A group of American visitors are coming to the village on 25 May 2013. The Pilgrim Fathers Society proposed a village history day takes place on that date. The Pilgrim Fathers Association is going to apply for Lottery grants and funding to enable them to buy the lease of the barn beside the pub to use as a permanent visitors centre.

15. Any Other Business

Clerk to report to Bassetlaw Council the street light that is permanently lit at the bottom of Dog Lane.

There is a lot of dog mess being left uncleaned in the village recently particularly around Dog Lane. Clerk to let Matt Pollard know the appropriate contact details with BDC to discuss installation and emptying of dog bins.

The Chairman had been asked by a local resident whether we needed any help removing snow this winter. By this point the snow was already gone and none since.

Meeting closed at 8.55 pm

Next meeting Monday 11 March 2013 7.30pm Scrooby Village Hall

MINUTES OF SCROOBY PARISH COUNCIL MEETING

Monday 11th March 2013 SCROOBY VILLAGE HALL

1. PRESENT

Chair: Ed Marshall

Councillors: Heidi Robbins, Mark Firth, Christine Bailey, James Arrowsmith, Barry Bowles (District Councillor), Matt Pollard, Elaine Gargett, Julie Dunstan, Tony Smith (Treasurer)

Clerk: Sheila Firth.

2. Apologies

None.

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Heidi Robbins seconded by Julie Dunstan.

4. Matters Arising

Re new village signs - Michael Tag is the person responsible for signage and may possibly attend the next Parish Council meeting.

5. Correspondence

The Clerk had received a survey re the problem of cleaning up after dogs. Survey handed to Matt Pollard to complete.

A letter had been received from Bassetlaw DC re a litter picking exercise.

A letter had been received from Bassetlaw Citizens' Advice Bureau asking if we would like to grant a donation. The decision was made to keep the matter in abeyance for the time being as to whether the Parish Council wants to make such a donation.

The Chair read out the letter received from Ranskill Scouts thanking Scrooby Village Hall for their very enjoyable party in January.

6. District Councillor's Report

Barry Bowles said that things had been very quiet during the month, he then went through his report which covered the recent budget meetings and the various proposals for making savings. Tourist Information Centres are to be under review, as is Bassetlaw Museum, tourism as a whole under review including the Pilgrim Fathers. The concurrent grant also under review. However Bassetlaw Council Tax would not be increased this year.

The Chair thanked Barry Bowles for his report and advice on local planning.

7. Finance Report

The VAT referral has been received for 2012. The proposal is to put in the VAT for each month year on year from now on.

There were two cheques for signature.

282.00 received from the Scouts.

The standing order for the new cleaner has been changed.

The ground rent for the Village Hall has been paid.

The gas bill and the NALC membership renewal were signed.

Nothing has yet been received re the precept for this year.

It was raised whether the gas bill should be transferred to a direct debit, the Chair felt that this was not necessary.

For Inland Revenue purposes, a payslip now has to be submitted each month for the Cleaner and the Parish Clerk.

8. Police Report

There had been a break in to a flat on Mayflower Avenue, the thieves possibly trying to get access to a quad bike kept in a shed.

9. Planning & Village Plan

Notts CC had contacted Chris Cruddas recently, despite having been informed in 2011 of the new Clerk. A reminder is to be sent to Notts CC.

James Arrowsmith had received correspondence about the new fishing lakes at Scrooby Top.

10. Play Area

Heidi Robbins had been contacted about the annual inspection of the Play Area but the report has not yet been done.

The picnic table in the Play Area not yet anchored down due to frozen ground.

11. Village Hall

The new Cleaner has begun work at the Village Hall and everything is going well.

One of the blinds is in need of repair - Matt Pollard to fix this.

A few comments had been received from Village Hall users about the noisy gas boiler, despite it having recently been serviced. It was noted that this may be because of unusually cold weather recently so the boiler is simply firing up more often to keep the Village Hall warm when in use.

12. Village Environment

The Chair has requested the traffic signs for the top of Mill Lane.

Mark Firth spoke to the Lengthsman on the 7 March 2013 about repairing the crack in the Pinfold wall, and to look at removing the old concrete posts from the edge of the Whinz.

The Lengthsman is to do the litter picking from the main road and remove any heavy rubbish, the children can pick the litter from the middle part of the village.

The Chair has not yet spoken to Mr Scoley re the bridle path but will be doing so shortly. The bridle path across the field is currently in very poor condition. If it is going to continually be in such a condition, perhaps a new bridle path may be needed. It is possible that the bridle path could be re-routed, it would however need gates and not stiles for access.

Council has approved the contract for the grass cutting for the next year.

13. Neighbourhood Watch Scheme

Matt Pollard reported that recent Neighbourhood Alerts had been of a more general nature, rather than about specific matters.

14. Pilgrim Fathers Society

A visit to the barn beside the Pilgrim Fathers public house on the 7 March 2013 showed it to be in good order. Currently a valuation and go ahead are being waited for, but the Society cannot really do anything until the new owners of the public house are in place. There is a meeting on the 14 March 2013 with the Pilgrim Fathers Association.

There are various parties signed up to the Village History Day proposed for the 25 May 2013. Julie Dunstan to email the Parish Council with request for assistants for the Village History Show.

15. Any Other Business

Mark Firth raised the matter of the email with letter attached re the proposed new travellers' site in Styrrup.

Mark Firth raised that following the recent report in the STAR about the state of the church roof, the Parish Council should make a donation towards the repair fund.

Heidi Robbins raised that she had received several complaints that the minutes of the Parish Council Meetings had not been in the STAR.

The Chair handed out a list of Parish Council duties which need to be dealt with. Specific duties were allocated to members of the Parish Council and the public as necessary. The list was reviewed and other items added after discussion, there is to be further discussion at the next Parish Council meeting as to any more jobs that need to be allocated.

The telephone box on Chapel Lane is now the property of the village.

Meeting closed at 9.00 pm

Next meeting Monday 15 April 2013 7.30pm Scrooby Village Hall

MINUTES OF SCROOBY PARISH COUNCIL MEETING

Monday 15th April 2013 SCROOBY VILLAGE HALL

1. PRESENT

Chair: Ed Marshall

Councillors: Heidi Robbins, Mark Firth, James Arrowsmith, Matt Pollard, Elaine Gargett, Julie Dunstan, Tony Smith (Treasurer)

Clerk: Sheila Firth.

2. Apologies

Christine Bailey.

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Heidi Robbins seconded by Elaine Gargett.

4. Matters Arising

It was decided not to go ahead with a donation to the CAB.

A written objection has been sent to BDC on behalf of the Parish Council by Mark Firth re the proposed Travelling Showpeople site.

It was decided to wait until we receive notice of the cost of repair to the church clock and roof, before determining how much to donate to the repairs.

Minutes of the March PC meeting had been sent to the STAR.

5. Correspondence

A letter had been received from Bassetlaw DC confirming the increase to the precept as requested.

6. District Councillor's Report

District Councillor Barry Bowles was not present, however in the email he sent he stated there was nothing to report.

7. Finance Report

The Treasurer sent round the financial report. The Chair asked if we should make a donation of 175 to the STAR, Treasurer to wait until the request for a donation was received from the STAR and then make the donation by cheque.

Treasurer to submit accounts for audit before the AGM in May. He handed to the Chair a list of cheques recently paid out, the Chair had a cheque to pay in from a recent hire of the Village Hall.

8. Police Report

PCO Dave Airey attended the meeting, and provided his monthly report. There were no crimes reported for Scrooby in March 2012. He informed the Council that he would be attending a crime prevention meeting in Ranskill on 27 April 2013.

The new PCO, Darren Stocks, will be starting at the end of April 2013.

9. Planning & Village Plan

Nothing to report.

10. Play Area

Heidi Robbins had still not received the report or the invoice for the report from the Playground Inspector.

The picnic table in the Play Area not yet anchored down.

11. Village Hall

The Chair suggested a modest rent increase for the uniform groups and social users that hire the Village Hall. The rates have remained fixed for some years without taking into account the increases in utility prices and associated expenses of running the Hall. It was agreed that the Council would notify the uniform groups organisers proposing a rent increase of 1.00 per week from 1 May 2013.

12. Village Environment

Fly tipping up Mill Lane is again becoming a problem. Chair to report this to Bassetlaw DC and arrange removal.

The bridle path near the railway is still to be restored.

Re the footpath that joins Saracens Lane and Vicarage Lane - Ann Robbins (parishioner) wishes to write to the owners of the land to request that they make some repairs to the footpath.

The Lengthsman has repaired the corner of the Pinfold wall, and cleared the verge along the side of the Pinfold. He also cleared some of the old concrete posts along Mill Lane as requested, but not all of them as he has not the means to do this all himself. The Parish Council will either need to hire a skip and a digger, or dig them out ourselves with a tractor. Mark Firth suggested we get someone to knock down the posts then hire a skip ourselves to remove them.

The Lengthsman Scheme has been approved for another year. Scrooby is entitled to 6 full days/half a day a month for jobs to be done. However the Lengthsman cannot do any work alongside the 60 mph roads.

The Chair has not been contacted yet by the person responsible for the new signs for the end of Mill Lane.

Clerk to contact Notts Highways to request that they clear the footpath along the main road between Scrooby and Scrooby Top.

It was felt that a litter pick was not necessary at the moment.

13. Neighbourhood Watch Scheme

There was nothing specific to report, emails received had been general ones not relating to any particular incidents.

14. Pilgrim Fathers Society

Julie Dunstan confirmed that the plans for the Pilgrim Fathers Information Centre were still going ahead. There is a meeting arranged for the 28 May with Enterprise Inns when the decision will be made as to who will take over the Pilgrim Fathers public house, which may affect their plans for the use of the barn next door.

15. Any Other Business

The Chair will formulate and circulate a list of Parish Council duties allocated to particular members.

Several households in the village had been inconvenienced by their telephone land lines being down for 26 days, and had been having problems accessing compensation for being disconnected for so long a time. A letter from the Parish Council may speed up BT in paying out compensation. The broadband in the village is generally slow.

Mark Firth informed the meeting that the findings of the 2011 Census were now online, providing some interesting facts about the village. The subject of a wall mounted lockable notice board for the Village Hall was again raised.

Elaine Gargett requested that the Millennium footpath between Vicarage Lane and Saracens Lane should be kept clear as it has become overgrown.

Meeting closed at 8.50 pm

Next meeting Monday 13 May 2013 7.30pm Scrooby Village Hall

Finance Report

Scrooby Parish Council Annual Meeting 13 May 2013

The spend for 2012/13 is compared with the related precept (budget) as follows:

Budget Actual
General Parish items4,2623,725
Village Hall30029
Projects (Net)0208
4,5623,933

The main savings on general parish spend was reduced grass cutting (183), just the Annual Inspection of the playground (185 saving) and no street cleaning costs (200).

Additional spends were PRS +69, all other items of spend were similar to budget.

There was a further turn around in fortunes for the village hall. Although spend at 4,899 was up by 50% on last year (due to the repair to the Hall floor and increased ?Services? costs due to extra usage, income of 4,869 was similarly 50% up on last year. Therefore the Village Hall effectively broke even at a net 29 cost.

As a consequence of the above the reserves increased by 629 to 13,613 of which 5,801 is attributable to the village hall leaving 7,812 for the general reserve.

A W Smith ACMA CGMA
Treasurer - Scrooby Parish Council

MINUTES OF SCROOBY PARISH COUNCIL MEETING Monday 13th May 2013

SCROOBY VILLAGE HALL

1. Present

Chair: Ed Marshall

Councillors: Heidi Robbins, Christine Bailey, Mark Firth, James Arrowsmith, Matt Pollard, Elaine Gargett, Julie Dunstan, Tony Smith (Treasurer) Barry Bowles (District Councillor)

Clerk: Sheila Firth.

2. Apologies

None.

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by James Arrowsmith, seconded by Mark Firth.

4. Matters Arising

Treasurer Tony Smith had received his rebate from BT for the inconvenience of his land line being disconnected for a substantial length of time.

The meeting concerning the proposed site for the travelling show people is now likely to be held in June.

5. Correspondence

None

6. District Councillor's Report

District Councillor Bowles had given his report during the AGM preceding the Parish Council meeting, and was thanked by the Parish Council.

7. Finance Report

Treasurer Tony Smith supplied his monthly report which showed that the Parish Council is ahead of the forecast amount as insurance costs had decreased.

It was decided to stay with EON on their current tariff for gas supplied to the Village Hall.

The Treasurer supplied cheques for signature.

8. Police Report

Scrooby had one crime reported in April 2013, when a flat had been broken into.

9. Planning & Village Plan

A planning application has been received proposing Change of Use of the Scrooby Methodist Chapel on Chapel Lane as a small dwelling.

The planning application for the Methodist Chapel was discussed. Ed Marshall, Heidi Robbins and James Arrowsmith as interested parties withdrew from the meeting while this took place, Christine Bailey was elected temporary Chair for the purpose. Julie Dunstan proposed the approval of the application, Matt Pollard seconded.

10. Play Area

Heidi Robbins had received the inspection report for the Play Area. Several bolts needed replacing on the cradle swing seats, and a protruding screw under the playhouse platform needed attention.

Now that the fencing round the Play Area has been removed, parts of the rubber safety matting under the chain bridge have been damaged by the lawn mower. Heidi Robbins to report this and request that the area is strimmed rather than mown. James Arrowsmith and Matt Pollard to draw up a list of repair works needed for the Play Area.

It was decided that the picnic bench should not be bolted down, but be available to be moved onto the patio if required.

11. Village Hall

The Scouts had objected to the increase in rent. It was agreed that all groups using the Village Hall should be treated equally and should all pay the increased amount, the first increase in many years.

Mark Firth commented that the Village Hall chairs were dirty and stained and could do with cleaning, Julie Dunstan and Elaine Gargett offered to clean them with a steam cleaner.

12. Village Environment

James Arrowsmith to ask James Thompson, local farmer, to use his tractor to assist with the removal of the concrete posts on Mill Lane.

Christine Bailey reported that groups of teenagers were again going to the quarry to swim in hot weather. The police are more likely to take notice of calls made to them by several different members of the public rather than by the same person each time. Owner Mr Scoley said he has done his best to keep replacing the fence, which then is repeatedly being broken down. Mark Firth suggested re-landscaping the lake with steep sides and rushes to make entry into the water more difficult. The teenagers using the lake for swimming are a problem in the village with groups of them leaving litter and some bringing quad bikes.

The Lengthsman is to do a litter pick before the History Day event on 25 May 2013.

The Far Whinz needs the posts and fencing repairing.

The gorse on the Whinz needs cutting back.

13. Neighbourhood Watch Scheme

Matt Pollard suggested CPO Dave Airey's replacement to see if they have any suggestions on managing the groups of teenagers, quad bike problem and the litter left at the lake and in the village.

14. Pilgrim Fathers Society

Julie Dunstan confirmed that the website had received more than 2000 visits per month. Julie Dunstan and Sue Allen of the Pilgrim Fathers Society visited Ranskill School. A group of children will attend the History Day event on 25 May in costume.

The Society is waiting to see who the new owners of the Pilgrim Fathers public house are to be before planning can be put forward for a change of use for the barn next door to the pub.

A group of more than 40 American visitors will be coming to the History Day event. Entertainment on the day to include Morris Dancing and a live band.

15. Any Other Business

Ed Marshall read out the list of traffic restrictions and road works to take place on Worksop Road.

Everyone was happy with the list of Parish Council duties and representatives that had previously been circulated. The Clerk to submit the list of duties and representatives to the STAR along with the minutes of the meeting for publication.

Julie Dunstan pointed out that the information Boards in the Village Hall were now outdated and inaccurate. Julie Dunstan and Sue Allen to obtain quotes for some new information boards and posters with up to date information and more pictures.

The light is not working in the phone box - Ed Marshall to investigate.

A dog has been seen making a mess in the Play Area - Ed Marshall will speak to the owner.

The Millennium Footpath is still in poor condition. Mark Firth to speak to the owners of the land about making repairs.

Matt Pollard raised an enquiry from two of the children in the village who had requested an area beside the Play Area for growing flowers and vegetables. Enquiries would need to be made of Ilchester Estates who own the land, as to a change of use to allow gardening. It was suggested that an area inside the Play Area might be better for the purpose. Heidi Robbins suggested that the children might be better speaking to the Gardening Club to help make plans.

James Arrowsmith has purchased domain name the.star.org.uk to publish back issues of the STAR.

Two quotes have been received for repairs to the church clock and another expected in one or two weeks.

Meeting closed at 9.00 pm. Next meeting Monday 10 June 2013, 7.30 pm, Scrooby Village Hall

MINUTES OF SCROOBY PARISH COUNCIL MEETING Monday 10th June 2013

SCROOBY VILLAGE HALL

1. PRESENT

Chair: Ed Marshall

Councillors: Heidi Robbins, Christine Bailey, Mark Firth, James Arrowsmith, Matt Pollard, Elaine Gargett, Barry Bowles (District Councillor)

Clerk: Sheila Firth.

2. Apologies

Julie Dunstan, Tony Smith (Treasurer)

3. Minutes of the Last Meeting

Minutes of the last meeting were agreed, proposed by Heidi Robbins, seconded by Elaine Gargett.

4. Matters Arising

Another Scrooby Parishioner had received a rebate from BT for the inconvenience of their land line being disconnected for a substantial length of time.

Sheila Firth to email Barry Bowles before next meeting to find out what is happening in relation to the proposed travelling show people site.

James Arrowsmith has received a third quote for repairs to the church clock, for the sum of 450.00. James Arrowsmith to go ahead now and instigate the repair works to the clock.

5. Correspondence

None

6. District Councillor's Report

Barry Bowles had nothing to report concerning Scrooby from Bassetlaw District Council.

Mr Bowles left the meeting at 7.40 pm.

7. Finance Report

Treasurer Tony Smith was not present and his report was read out by Ed Marshall. The electricity provider needs to be decided upon, as we are currently paying an extra 87.00 for electricity. On the Treasurer's advice it was agreed to go with the fixed business plan with E-on for electricity for the next year.

In the Treasurer's absence cheques and invoices had been passed to Ed Marshall for signature.

8. Police Report

PCO Dave Airey had provided his report which had been circulated to PC members. One burglary had been reported in Scrooby for the month of May.

9. Planning & Village Plan

None.

10. Play Area

Ed Marshall had spoken to the owner of the dog that made a mess in the Play Area.

Nothing further had been decided about the Play Area garden at present.

Heidi Robbins reported that following discussions with Notts Landscapes the Play Area had now been strimmed and not mown.

Heidi Robbins had spoken to someone who was aware of a child who had fallen off the climbing frame and broken their wrist. No report had been made to the PC and there were no recommendations to alterations to the proprietary play equipment.

11. Village Hall

The Scouts had agreed to the increase in the Village Hall rent.

The Village Hall chairs have not yet been cleaned as yet.

12. Village Environment

The light in the phone box is still not working.

Mark Firth to speak to the owners of the Millennium footpath about making repairs to it.

New posts have been put in place on Mill Lane to try and prevent parking and dumping on the verges. Mark Firth is to speak to the Lengthsman regarding installation of wire fencing on the Whinz. The Lengthsman is currently unable to do this as they are waiting to be paid by Notts County Council.

Matt Pollard to take over litter patrol of Mill Lane.

Idle Valley Nature Reserve have reeds and wire netting about three feet out from the edge of their lake, perhaps this would be an effective solution to the problem of youths swimming in Scrooby lake.

A Parishioner has made a complaint about a stone which has been placed beside the gate on the bridle path which has made it impassable for horses. Ed Marshall to visit the bridle path on 11 June 2013 with the farmer who works the land, to view it and will report back to Mr Scoley on what needs to be done.

Ed Marshall proposed we move to have the path beside the railway made into an adopted footpath. It has been in regular use by many people for over 12 years and can by prescription become a village footpath. Christine Bailey has been asked by Parishioners if the cherry trees on Station Road could be trimmed so as not to hang over their gardens.

Heidi Robbins reported that the hedge in front of School House is overhanging the footpath. A letter is to be sent to the occupier requesting that the hedge be cut.

Heidi Robbins reported that there is a car repeatedly being parked on the footpath next to the bus stop at Scrooby Top. A notice to be put on the car requesting that the owners park it on the grass and not the path.

Matt Pollard reported the gorse is overgrowing the footpath on the Whinz - this to be put on the list of jobs for the Lengthsman.

Elaine Gargett reported that there are hypodermic needles next to the path at the top of the Whinz next to Mill Lane. This would require specialist removal.

13. Neighbourhood Watch Scheme

Matt Pollard had nothing significant to report.

14. Pilgrim Fathers Society

Barry Bowles had had an excellent meeting with the Council representative concerning the proposed Pilgrim Fathers Visitors Centre, who had been very keen and positive. They had queried whether the barn would ever be needed for use by the pub, but this has not been the case for many years and the Visitors Centre being sited there could also bring in extra business to the pub. The Scrooby History Day on 25 May 2013 had been very well received and enjoyed by the American visitors who had reacted very positively.

15. Any Other Business

The list of contacts to be re-submitted with the minutes to the STAR for printing.

Meeting closed at 8.25 pm

Next meeting Monday 8 July 2013, 7.30 pm, Scrooby Village Hall

Minutes July 2013 to December 2013

Here are links to the minutes in pdf format: