Scrooby Show 2013

Results

Scrooby Show 2013

Here are the results of the 2013 Scrooby Show.

  • 80 Entrants
  • 365 Entries
  • c500 Visitors

Scrooby Show 2013

Photos of the Show

See here for photos of the 2013 Scrooby Show.

Scrooby Show 2013

Stalls

  • Cream Teas
  • Cakes
  • BBQ
  • Raffle
  • Scrooby Knitters and Stitchers
  • Scrooby Garden Club
  • Doncaster Brewery Bar
  • Tuxford Windmill
  • Goacher's Fruit Farm
  • Art Gallery
  • Messy Church
  • Rainbows/Brownies
  • Pheonix Cards
  • Stones
  • Jams & Preserves
  • Aprons
  • Wooden Fretwork
  • Jan's Clothes Stall
  • Jewellery Stall
  • George's Sweet Stall
  • Stocks
  • Guess the Teddy's Name Stall
  • Book stall
  • William the Pony

Scrooby Show 2013

Competition

  • Vegetable and Fruit
  • Flowers and Plants
  • Eggs
  • Preserves and Chutneys
  • Art and Crafts
  • Children's Classes
  • Pet Show
  • Races
  • Tug-of-War

Scrooby Show 2013

Prizes

Jim Lister Rosebowl: Overall Winner on PointsPeter Turver (44)
Most Points in Each Section
Fruit & VegetablesPeter Turver (44)
FlowersJoan Thompson (12)
EggsAnne Macilwaine (5)
CookingJulie Davison (15)
Craft & ArtSue Cameron (6)
Children'sTessa Robbins (9)
Best Exhibits in Each Section
Fruit & VegetablesMargaret Harrod (Cucumber)
FlowersJoan Thompson (Flower Arrangement)
EggsSusie Arrowsmith (3 Bantam Eggs)
CookingMarlene Simpson (Damson Jam)
Craft & ArtJ Sykes (Embroidery)
Children'sGeorge MacCommachie

Scrooby Show 2013

Accounts

Income After Direct Expenses
Cakes331.21
Teas310.34
Raffle282.10
Knit & Stitch Stall89.50
Entries82.35
Garden Club Stall68.98
Jan Smith Stall59.43
Book Stall31.64
Art Gallery30.50
Teddy Bear Stall24.35
Stocks18.50
Tuxford Windmill10.00
Jewellery Stall3.00
1,341.90
Grant Income
Nottinghamshire County Council400.00
Bassetlaw District Council200.00
600.00
Sponsorship
John Hudson Trailers (Rosettes & Prize Cards)210.25
210.25
Total Income After Direct Expenses2,152.15
Indirect Expenses
Tent, Tables, Chairs and Stage946.00
Rosettes & Prize Cards210.25
Etched Glass Prizes121.05
BBQ103.13
Judges' Vouchers60.00
Judges' Lunches35.86
1,476.29
Total Income after All Expenses675.86

Scrooby Show 2013

Unclaimed Raffle Prizes

Ambi, Sheila and Mark Firth made a great job of organising the Scrooby SHow Raffle this year, colecting prizes from many local businesses and the stallholders at the Show. The raffle raised 282.10. But, there were some unclaimed prizes, and unidentified winners.

The unclaimed prizes are: Teddy Bear, Box of Beer, Jam Gift Bag, Print of Retford Church, Garden Journal, Lash & Nail Boutique Manicure, Aura of Tranquility Manicure & Polish, Patchwork Table Runner, Wooden Ornament, Polished Pebble Keyring, Dichroic Glass Pendant, Voucher for 10.00 from Classic & Contemporary Cake Co & Coffee Shop, Black & Silver Scarf, 10.00 voucher from John Bird Artist in Bawtry, 5.00 voucher from Phoenix Crafts.

The unidentified winners are:

  • White 2, 54, 60, 129,140, 454
  • Blue 208, 263, 286, 298, 301, 427, 481, 487, 899

If you have a winning unclaimed ticket please call 01302 710936. Prizes may be collected on production of ticket.

Scrooby Show 2013


Notice

All events take place at the Village Hall and on The Croft.

Information for stall-holders and judges is available.

Saturday 7 September

Scrooby Show

Opens 1pm.

Competition classes: Flowers, Vegetables, Culinary, Arts and Crafts, Eggs, Pet Show and Children's Games.

Cake Stall, Music, Jam and Pickle Stall, Plant Stall, Pilgrim Fathers Bar, Knitting and Stitching Stall, Church Tombola, Grand Raffle, Tug-of-War, Sweet Stall, Craft Stalls, Local Produce Stall and BBQ

Entry forms and class lists in the August and September Stars, available here, or from Graham Robbins, Kirkby House.

The Scrooby Do!

7:30pm to midnight.

Live Bands, Disco, Hog Roast, Pilgrim Fathers Bar or BYO.

Tickets 5.00 from Mark Firth at The Old Vicarage, or from The Pilgrim Fathers.

Sunday 8 September

Go-Karting

11am start.

All Welcome. Bring a Kart.

Heats for Speed, Manoeuvrability and Long-running.

St Wilfrids Sunday Lunch

1pm start.

Tickets from Gordon Ashworth.


Helpers 1

Scrooby Village Show 2013 Helpers Meeting

8pm 25 June 2013 Pilgrim Fathers, Scrooby

Helpers

Izzi Marshall, Ann Robbins, Charlotte Arrowsmith, Maria Foye, Jane Lincoln, James Arrowsmith, Morris Clapham, Mark Firth, Graham Robbins

Funds, and Distribution of Accumulated Funds

There is 3,339.33 at the bank.

Indications are that a similar level of grants will be available for this year's show. Nevertheless, we should retain at least 1,500 for the use of the Show. Action JA: Pursue grants from NCC and BDC.

Voted the following sums:

  1. 200 for the repair of the Church clock. Cheque should be payable to St Wilfrid's Fabric Fund. Action GR + JA: Make cheque.
  2. 500 for the Croft horse chestnut tree sculpture. Cheque should be passed to Izzy Marshall. Action GR + JA: Make cheque.
  3. 250 for the Scrooby Gardening Club, for use in tree and hedge planting around the village. Cheque should be passed to Ann Robbins. Action GR + JA: Make cheque.

Costs for a bench in the graveyard should be pursued. Action GR: Costs from Heidi.

Plans for This Year's Show

Aims

As in previous years, the four aims of the show are:

  1. To continue the high standards of competition and judging
  2. To emphasise the local and rural character of the show
  3. To provide opportunities for active participation on the day
  4. To raise funds for local charities including the village hall

Timetable

  • Friday 6pm - 8pm Entries
  • Saturday 7am Helpers
  • Saturday 8:30am - 10am Entries
  • Saturday 10am - 12:30pm Judging
  • Saturday 1pm Show Opens
  • Saturday 2pm Pet Show
  • Saturday 2:30pm Prize and Raffle
  • Saturday 3pm Sports
  • Saturday 6pm Show Closes
  • Saturday 7:30pm - midnight Scrooby Do
  • Sunday 10am Helpers
  • Sunday 12pm Go Carts
  • Sunday 1pm Lunch

Village photograph

Jo Pollard may wish to organise an annual village photo. If not, then we will aim for a 2 or 3 year interval (i.e. next one in 2014 or 2015). Action GJR: See Jo Pollard.

Cups and Engraving

Cups need to be gathered in and engraved in Retford. Action GJR.

Advertising

Advertising will be via Star, local press, posters, and roadside signs. Action AR: Try and get classes and notice in July Star, if not then will be hand delivered with Star in Scrooby. Design posters. Contact Tim Cotton about local press. Action CA: put up posters.

Tent, Tables and Chairs

Tent, tables and chairs are booked at Mudfords. Confirm booking and numbers during late August. Action JA: Confirm with Mudfords.

Judges and Prize Giver

The following class judges will be approached:

  1. Vegetables: Don Skelton Action GR
  2. Eggs: David Lees Action GR
  3. Craft: Jane Hamlyn Action AR
  4. Cooking: Kate Botley Action MC
  5. Flowers: Annetta Action GR
  6. Pets: Malcolm Dolby Action GR
  7. Sports: Morris, Graham and James

Sheila Place of NCC will be asked to present prizes at the Show. Action JA: Contact Sheila Place.

Carol Lawrenson may be willing to prepare the Judges and Prize Giver lunches again, if not then Penny Cawley may do so. Action GR: See Carol, and Penny.

Competition Organisation

Phil and Julie emailed to send their apologies for the meeting, and to offer help with organising the competition entries again. Jane and Steve Lincoln also offered to help.

Maria Foye is happy to help with the prize card writing again. Please could she contact Joyce, and Sarah Coombes to ascertain their interest? Action Maria: contact Joyce and Sarah.

Rosettes and prize cards are required. Action GR: Order rosettes and prize cards.

Stalls and Attractions

Jams, pickles, teas and cakes in the Village Hall and on the patio, will be led by Charlotte and Izzy again. Volunteers are encouraged towards this area. Action CA and IM. Action GR: Ask Andy Cawley for loan of gazebo.

Duncan Barnett, a teacher in Retford who grew up in Ranskill, now has a jazz band, which would make a good entertainment for the Saturday daytime. Action AR: Contact Duncan.

We have tried in prior years to attract local food producers to the Show. They have been reluctant. Perhaps we could approach producers (e.g. Tuxford windmill, Gringley Tingley, Don Skelton, Gouchers, local breweries, Welbeck cheese) to ask for sale-or-return stocks of their produce, for sale on a stall run by ourselves. Action GR and AR.

It was not known whether the Church will be putting on a tombola and kids' activities on the Saturday and lunch on the Sunday this year. Action MC: Clarify with Gordon and Marlene.

It was not known whether the Pilgrim Fathers pub would like to provide a bar in the daytime and evening on Saturday. A fall back would be Doncaster Brewery. Action JA: Ask pub.

The PTA and Nursery should be encouraged to be involved. The nursery has done ice creams in the past. Action CA: Ask PTA and Nursery.

The uniformed groups should be encouraged to be involved. Action GR: Ask uniformed groups.

There should be a BBQ during the day on Saturday. This will go alongside the pig roast for the evening. Matt Pollard and Helen Skelton have helped in the past. Action MF: Arrange with Matt Pollard and Helen Skelton, else let GR know as soon as possible.

The Scrooby Garden Club and Scrooby Knitters and Stitchers will be present again. Action AR.

The raffle takes a lot of effort. We need volunteers to collect prizes from local businesses, and to sell tickets, possibly before, and during the Show. MF offered Ambi Firth's help. Action MF: Confirm Ambi Firth's interest in helping to gather raffle prizes, else let GR know as soon as possible.

The tug of war is a good way to end the Show. This year we could offer a Scrooby vs The Rest of the World tug of war. Action GR: Ask Andy Cawley for loan of rope. Action AR: Advertise.

IM offered Ed Marshal's help and equipment for the audio set up during the Show. Action IM: Confirm Ed Marshall's willingness to provide help and audio equipment, else let GR know as soon as possible.

Skittles. Jane Thomson offered help. Action GR: Borrow skittles from Hilary Skelton.

Book stall by donation as in prior years.

Sweet stall run by kids as in prior years.

The vintage tractors have been popular in prior years. Action GR: Contact Peter and Steph Kimberley.

The fairground swings which appeared at Ranskill Festival would fit well with Scrooby Show. Action GR: Contact owner.

The craft stalls from prior years, including Sheila Firth, Anita Love, Mrs Rhys, and the Fairtrade stand, should be encouraged to attend again. Would Sheila Firth like to take on responsibility for this area? Action GR: Ask Sheila.

Children's sports require tug of war rope, finishing line rope, leg ties, eggs, spoons, sacks, batons, and podium. Action GR and JA: Gather sports equipment.

Other ideas for stalls and helpers include Pilgrim's Society, school, Scrooby mobile shop, Ranskill Top Shop, Star, Community Cinema, Balding's stables. Action GR.

Evening Party

The evening do will run from 7:30pm to midnight. Tickets 5 available from MF and Pilgrim Fathers. MF will take the lead on organising the evening do. Action MF.

There will be a pig roast. Veggie food will be provided by CA and Heidi Robbins. Action CA and GR.

It was decided that suggestions for hired-in bands were too expensive at around 500. This would use the total ticket take for the event. Music will be provided by local singers and groups, primarily Scrooby's More Dog, Dennis West's Disco, and possibly Big Jim, and possibly Spike, Bert and Sam.

Lighting in the marquee last year was very bright; could it be softer this year?

Sunday

Last year, the clearing up in the morning after the previous night's party was onerous. We need to encourage volunteers to help.

There will be go-carting on Sunday as last year, with classes for Speed, Longevity, and Manoeuvrability. Action GR: posters.

Next Meetings

Next meetings 8pm in the Pilgrim Fathers on Tuesday 30 July and Tuesday 20 August 2013.

Actions

Graham Robbins

  • Make cheques for St Wilfrid's Fabric Fund 200, Izzi Marshall 500, Ann Robbins 250.
  • Costs from Heidi for bench in graveyard
  • See Jo Pollard about photograph
  • Gather in cups and get engraved
  • Vegetable judging: Don Skelton
  • Egg judging: David Lees
  • Flowers judging: Annetta
  • Pets juding: Malcolm Dolby
  • See Carol, and Penny about lunches
  • Order rosettes and prize cards
  • Ask Andy Cawley for loan of gazebo
  • Gather Sale or return stock from local food producers
  • Ask uniformed groups
  • Ask Andy Cawley for loan of rope
  • Borrow skittles from Hilary Skelton
  • Contact Peter and Steph Kimberley about tractors
  • Contact owner of fairground swings
  • Ask Sheila Firth if she could organise craft stalls
  • Gather sports equipment (with JA)
  • Possibly contact Pilgrim's Society, school, Scrooby mobile shop, Ranskill Top Shop, Star, Community Cinema, Balding's stables
  • Ask Heidi to provide vegetarian food for evening do
  • Design Go-Cart posters

James Arrowsmith

  • Pursue grants from NCC and BDC
  • Confirm bookings and numbers with Mudfords
  • Contact Sheila Place about being the prize giver
  • Ask pub to attend day and evening
  • Gather sports equipment (with GR)

Ann Robbins

  • Try and get classes and notice in July Star, if not then hand deliver with Star in Scrooby
  • Design posters
  • Contact Tim Cotton about local press
  • Craft judging: Jane Hamlyn
  • Contact Duncan about jazz band
  • Gather sale or return stock from local food producers
  • Scrooby Garden Club and Scrooby Knitters and Stitchers stall
  • Advertise tug of war: Scrooby vs The-Rest-of-the-World

Izzi Marshall

  • Jams, pickles, teas and cakes
  • Confirm Ed Marshall's willingness to provide help and audio equipment, else let GR know as soon as possible.

Charlotte Arrowsmith

  • Put up posters (from AR)
  • Jams, pickles, teas and cakes
  • Ask PTA and Nursery (?ice cream)
  • With Heidi, vegetarian food for evening do

Morris Clapham

  • Cooking judging: Kate Botley
  • Clarify with Gordon and Marlene: tombola, kids' activities, Sunday lunch

Maria Foye

  • Contact Joyce and Sarah about prize card writing

Mark Firth

  • Arrange BBQ with Matt Pollard and Helen Skelton, else let GR know as soon as possible
  • Confirm Ambi Firth's interest in helping to gather raffle prizes from local businesses, else let GR know as soon as possible.
  • Organise evening do.

Helpers 2

Scrooby Village Show 2013 Helpers Meeting

8pm 30 July 2013 Pilgrim Fathers, Scrooby

Helpers

Ann Robbins, James Arrowsmith, Mark Firth, Matt Pollard, Elaine Gargett, Penny Cawley, Graham Robbins

Date for Next Year

Next year's show will be held on Saturday 6 September 2014.

Grants

JA is making applications to NCC and BDC for grants towards the show.

Sheila Place to Open Show

Sheila Place, our NCC representative, will open the Show and present the prizes.

Cups

The Show will no longer distribute perennial engraved cups, except for the rose bowl. Instead annual engraved glasses, mugs or tankards will be given away to section winners. This will simplify the organisation required ahead of the show.

AR to find a suitable supplier of engraved glasses, etc. Engraving should show the Pilgrim Fathers head icon, or similar, and be marked 'Scrooby Show Section Winner' or similar.

Judges

David Lees cannot attend as egg judge. Heidi Robbins will take on his role.

Our first choice for craft judge cannot attend, EG to ask Helen Leone of Ranskill School.

GR to ask Rev Kate Botely to be cooking judge.

Don Skelton as vegetable and fruit judge, Malcolm Dolby as pet judge, and Annetta as flower judge are all confirmed.

Photos

PC to ask Piers Cawley if he would like to take photos of the Show day.

Bar

It is unclear whether the Pilgrim Fathers will be able to provide a bar at the Show. Two alternatives would be to ask Doncaster Brewery to attend, or operate the bar ourselves, on a sale or return basis. The first preference remains for the village pub to be involved.

JA to wait two more weeks before deciding which option to pursue.

Music

AR had asked a band to attend during the day, but attendance may not be confirmed until the day of the Show.

MF has arrange music for the evening: More Dog, Dennis West's Disco, Helen from the Pub, and Spike on guitar.

Stalls

AR to approach Bawtry wine shop for stall, or sale or return goods.

Fairground Swings

GR had tried to contact the lady who does fairground swings at Ranskill fair, but there has been no response.

Pilgrim's Society

Julie Dunstan has indicated that the Pilgrim Society would like to attend, with a pictorial display.

Books, CDs and DVDs

MP will organise a book, CD and DVD stall as in previous years. All donations from villagers welcome.

Scrooby Shop

Scrooby Shop do not want to be involved in the Show.

Ranskill Shop

Ranskill Shop said they would try and attend, providing Indian food.

Scrooby Community Cinema

GR will provide a poster display of what the cinema do.

Baldings' Stables

William the Pony will be at the Show again.

Raffle

Steph Kimberley will provide a hamper as the main raffle prize, and help sell raffle tickets on Show day.

Helpers for Serving Teas

As last year, a poster will be displayed on show day, with a list of jobs and timeslots to which volunteers can add their names.

GR to ask Janet Symonds if Brownies would like to help.

AR to help with teas.

MF to ask Sheila Firth if she could help.

Helpers for Serving Evening Meal

EG will help serve the pig roast in the evening.

PC to ask Andy Cawley if he could help serve.

AR to ask Jane and Steve Lincoln if they could help.

AR to cook a paella alongside the pig roast.

Completed Actions from Last Meeting

Where actions from the last meeting are not included in the next section below, they were confirmed as completed or affirmative.

Outstanding Actions from Last Meeting

Graham Robbins

  • Costs for a bench in the graveyard.
  • See Carol Lawrenson about judges? lunches.
  • Contact the Star newspaper.
  • Build a pillory.

Ann Robbins

  • Gather sale or return stock from local food producers.

Actions Arising from This and Previous Meetings

Graham Robbins

  • Costs for a bench in the graveyard.
  • See Carol Lawrenson about judges' lunches.
  • Contact the Star newspaper.
  • Build a pillory.
  • Ask Rev Kate Botely to be cooking judge.
  • Poster display of Scrooby Community Cinema.
  • Ask Janet Symonds if Brownies would like to help with teas.

Elaine Gargett

  • Ask Helen Leone of Ranskill School to be judge of the craft section.
  • Help serve food in the evening.

Penny Cawley

  • Ask Piers Cawley if he would like to take photos of the Show day.
  • Ask Andy Cawley if he would like to help carve and serve the roast pig.

Ann Robbins

  • Gather sale or return stock from local food producers.
  • Approach Bawtry wine shop for sale or return goods, or stall.
  • Find a suitable supplier of engraved glasses, etc. Engraving should show the Pilgrim Fathers head icon, or similar, and be marked 'Scrooby Show Section Winner' or similar.
  • Ask Jane and Steve Lincoln if they would like to help serve food in the evening.
  • Paella for the evening party.

Matt Pollard

  • Organise book, CD and DVD stall.

    Mark Firth

  • Ask Sheila Firth if she would like to help with teas.

James Arrowsmith

  • Complete applications to NCC and BDC for grants towards the show.
  • Wait two weeks, then decide which bar provider to use.

Next Meeting

Next Meeting is at 8pm in the Pilgrim Fathers on Tuesday 20 August 2013.


Helpers 3

Scrooby Village Show 2013 Helpers Meeting

8pm 20 August 2013 Pilgrim Fathers, Scrooby

Helpers

Ann Robbins, Penny Cawley, Andy Cawley, Maurice Clapham, Mark Firth, Matt Pollard, Graham Robbins

Actions Arising from Previous Meetings

Progress on actions arising from previous meetings was discussed item by item.

Graham Robbins

Costs for a bench in the graveyard

No progress. This action will be passed to Maria Foye, who made the suggestion at the first meeting.

See Carol Lawrenson about judges' lunches

Carol is away on the show date, but Julie will prepare the judges' lunches.

Contact the Star newspaper

John Foster (01777 818 397) is the Star?s editor. He will be at the Show taking photographs for the October Star. He may also prepare a stall/poster promoting involvement in the Star's production.

Build a pillory

No progress.

Ask Rev Kate Botely to be cooking judge

Kate has a wedding on the show date. She may be present after the wedding, but timings preclude involvement in the judging.

Mark's mother, Shirley Firth, has years of experience as a school cook, and has agreed to be the cookery judge.

Andy's sister, Christine Carter, has years of experience as a school cookery teacher, and would like to be involved next year.

Poster display of Scrooby Community Cinema

A poster has been prepared.

Ask Janet Symonds if Brownies would like to help with teas

Janet and several Brownies will be helping, and may also run a game stall.

Ask Helen Leone of Ranskill School to be judge of the craft section

Helen has agreed to be the craft section judge.

Penny Cawley

Ask Piers Cawley if he would like to take photos of the Show day

Yes

Ask Andy Cawley if he would like to help carve and serve the roast pig

Yes

Ann Robbins

Gather sale or return stock from local food producers

So far, Tuxford Windmill and Goachers fruit farm (Wheatley) have agreed to provide sale-or-return products. Several other contacts, including Bawtry Deli, are still considering.

Find a suitable supplier of engraved glasses, etc. Engraving should show the Pilgrim Fathers head icon, or similar, and be marked 'Scrooby Show Section Winner' or similar

Navenby glass will provide an engraved glass for each competiton section. The glasses will bear an icon of William Brewster, and the words 'Scrooby Village Show 2013 [name of section] Section Winner'. The glasses will be retained by the winners.

Paella for the evening party

Paella now not believed to be necessary; the hog roast will be the main event, and Heidi and Charlotte will provide vegetarian food.

Matt Pollard

Organise book, CD and DVD stall

Matt and Jo will circulate a call for books, CDs and DVDs around the village close to the Show date. The stall may be run with an honesty box.

Mark Firth

Ask Sheila Firth if she would like to help with teas

Yes.

Raffle Prizes

Raffle prizes have been gathered from several Bawtry shops.

Scrooby Do

Dennis West has confirmed the disco, and More Dog and Alistair have confirmed performances.

Tickets at 5 (free for under 16 years old) are available from Mark and the Pub.

Mark has set up a Scrooby Do Facebook page.

James Arrowsmith

Complete applications to NCC and BDC for grants towards the show

Applications are in.

Wait two weeks, then decide which bar provider to use

It is unclear who will be running the Pilgrim Fathers from 1 September, so we have reluctantly decided to ask a provider from outside the village to do the bar. We have tried to keep it local, by using The Doncaster Brewery.

Other Points

Paid Clearing Up

It was suggested that someone should be paid 100 to clear up the Croft and the Hall on the Sunday morning. However, others observed that there would be little washing up as plastic glasses and paper plates will be used. Subsequently, others suggested that, as this was a community event, helpers should be motivated by community spirit rather than pay. No clear decision taken.

Village Photo

Matt and Jo Pollard have arranged for Clive Miller to take a village photo at 6:30pm Thursday 5 September 2013 at the east end of the Church in Scrooby. All Scrooby residents are welcome.

Village Photo Identifications

It was decided that we should record the names of each person on the village photos. For last year's photo, a 'key' image will be prepared, numbering the outline of each person, along with a blank numbered key table. The photo, the key image and the key table will be displayed at this year's show, so that the public can record the identification of each person by writing names against the numbers in the table.

Volunteer Poster

Ann Robbins will erect a volunteer poster on Show day, with a list of jobs and time slots, and space for people to enter their name against one or more jobs.

Floats

Floats were confirmed at 10 x 107.00 in various denominations, provided to and collected from stallholders in ice cream tubs or similar, labelled with the stall name. Stall holders will be asked not to exchange float from one box to another, so that a clear picture of earnings can be recorded after the Show. Takings will be counted and recorded off-site after the show, not during the proceedings.

Stall Holders

The list of stall holders (so far) is:

Penny Cawley Doncaster Art Club (and any other)
Matt Pollard Books, CDs and DVDs
Lisa Rimmer Gingerbreadmen, choc, lollipops, etc
Karen Tuck
Julie Thompson Preserves
Viv Camm Craft
John Michael
Anita Love Pheonix Trading
Ginny and Hanna Slack Jewellery
George Gargett Sweets
D Healy
Jenny Powell Polished Stone for Parkinsons
Ryan Hanson
Julie Dunstan Pilgrim Fathers Association
Maureen Wilkinson
Marlene Simpson Messy Church
Ranskill Top Shop Food
Ann Robbins Local Produce
Ann Robbins Knitters and Stitchers
Ann Robbins Garden Club
Ann Robbins Nottinghamshire Wildlife Trust

Actions Arising from This and Previous Meetings

Graham Robbins

Make 'key' image for last year's village photo.

Order float cash from the bank.

Ann Robbins

Make volunteer poster, with a list of jobs and time slots, and space for people to enter their name against one or more jobs.

Matt and Jo Pollard

Circulate a call for books, CDs and DVDs around the village close to the Show date.

Advertise the village photo at 6:30pm Thursday 5 September 2013 in Low Road at the east end of the Church in Scrooby. All Scrooby residents welcome.


Helpers 4

Scrooby Village Show 2013 Review Meeting

8pm 23 September 2013 Pilgrim Fathers, Scrooby

Present

James Arrowsmith, Andy Cawley, Ed Marshall, Steven Lincoln, Matt Pollard, Elaine Gargett, Penny Cawley, Ann Robbins, Graham Robbins

Apologies

Julie Davison, Phil Wilton, Maurice Clapham

Review of this Year

It was generally thought that the Show went well, and that the accounts were fine. Organisation gets easier each year, as people know the jobs which need doing, and which they want to volunteer for. This is a benefit of keeping the same format between years.

A number of specific points were raised.

Ensure privacy during judging

There was a problem keeping people out of the tent during judging. Stall holders, organisers and judges entering the tent legitimately gave the impression that the tent was open to the public. There was no way to cordon off the tent to the public whilst keeping access for stall holders, organisers and judges.

Next year we should display 'Tent Closed: Stall holders, Organisers and Judges Only' signs during judging.

Alternatively, we could cordon-off the exhibits area, enabling stallholders to continue to set up in the stall area of the tent.

Make clear the Show opening time

There was a problem for helpers in the run up to the opening at 1pm. Many helpers were asked for tea, coffee or stall produce before opening time. This is the helpers' busiest time and interruptions are difficult and tense.

Next year we should display signs showing 'Show Opens 1pm' and add the opening time to the road side signs.

Alternatively, we could accept that people want to be on the Croft earlier than 1pm, and begin selling refreshments earlier.

Clearly mark children's classes

There was confusion over the competition classes which had both an adult and children's class; for example, 'Picture (any medium)'. Exhibits were placed in the wrong class on the tables, and were therefore not judged against their peers, or shifted around during judging. This led to several mistakes, notably the silver coffee pot not receiving a prize in the craft class, which it surely deserved.

Next year, table class cards for classes which appear in both age groups, should be marked 'Children' or 'Adult'.

Display produce prominently

The vegetable and fruit produce is the heart of the Show, and should be given 'centre-stage'. This year, the produce classes were laid out on the back run of tables and were therefore not as prominent as they should have been.

Next year, the vegetable and fruit produce should be displayed on the middle run of double width tables. Craft and picture exhibits are more suited to the back run of tables, as they tend to be upstanding.

Display exhibits longer

There was a tendency for exhibitors to remove exhibits early on in the Show, and even soon after opening. Consequently, visitors did not get to see the produce, including some of the winners.

Next year, exhibitors should be asked to leave the exhibits in place until 4pm.

Set-up the PA system

Sheila Plaice's opening address and prize-giving was not audible throughout the tent. The PA was not switched on and balanced ready for the address.

Next year, we should ensure that the PA is set-up ready for the opening and prize-giving before inviting the speaker onto the stage.

Invite Barry Bowles DC to open the Show

County Councillor Sheila Plaice and District Councillor Barry Bowles have made grants to the Show over many years. Sheila was invited to open the Show this year.

Next year, we should invite Barry Bowles to open the Show.

Evening party

During the meeting, there were several suggestions about the evening party. Given the absence of Mark Firth, these were not minuted. Suggestions should be directed to Mark as he is the organiser of the evening party.

Return display boards to the Church

There is a set of display boards in the village hall, which need to be returned to the Church.

James Arrowsmith offered to return these boards.

Find more than one cookery judge

Julie Davison suggested by email that we find more than one cookery judge, as there was too much for one judge to taste this year.

Perhaps one judge could cover cookery, and another the preserves.

Enable online entries

Julie Davison suggested by email that we enable online entries to the competition classes. This would reduce the pressure to process all the entries on the day.

Graham Robbins offered to implement this.

Hopes for Next Year

We hope to find a band, music, a busker, to play during the Show.

We should add 'Drink' and 'Bread' classes to the competition.

We should add 'Bucket on the Head Navigation' to the go cart competition.